Administrative Assistant

Sussman Architectural Products LLC; New York (NY); On-site; USD 42,000 - 55,000; Full time

Benefits offered by this job

401(k)

Bonus based on performance

Health insurance

Paid time off

Training & development

Job summary

Sussman Architectural Products LLC in Jamaica, NY is seeking an Administrative Assistant to support daily operations and help keep projects on track. You will manage phones, emails, documents, and coordination with clients and suppliers, while maintaining accurate records and data entry.

This role suits organized, detail-oriented individuals who thrive in a team environment.

Qualifications

• Entry level -3 years of administrative or office support experience.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Strong organizational skills with excellent attention to detail.
• Effective written and verbal communication skills.
• Ability to multitask and prioritize in a fast-paced environment.
• Experience in construction, architecture, or building products industries is a plus.
• Reliable, professional, and a team-oriented attitude.

Responsibilities

• Manage day-to-day office operations including answering phones, responding to emails, and greeting visitors.
• Prepare, organize, and maintain documents, reports, and filing systems.
• Process and track purchase orders, invoices, and vendor correspondence.
• Support project coordination by maintaining records and communicating with clients and suppliers.
• Handle data entry and maintain accurate databases and spreadsheets.

Skills

Organizational skills

Communication skills

Multitasking

Detail-oriented

Team player

Tools

Microsoft Office Suite

Job description

Benefits:

• 401(k)
• Bonus based on performance
• Health insurance
• Paid time off
• Training & development

About the Role:

Sussman Architectural Products LLC is looking for a motivated and organized Administrative Assistant to join our team in Jamaica, NY. This is a fantastic opportunity to be the backbone of a dynamic architectural products company, keeping operations running smoothly and efficiently. If you thrive in a fast-paced environment and love keeping things organized, we want to hear from you!

Responsibilities:

• Manage day-to-day office operations including answering phones, responding to emails, and greeting visitors
• Prepare, organize, and maintain documents, reports, and filing systems
• Process and track purchase orders, invoices, and vendor correspondence
• Support project coordination by maintaining records and communicating with clients and suppliers
• Handle data entry and maintain accurate databases and spreadsheets

Requirements:

• Entry level -3 years of administrative or office support experience
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Strong organizational skills with excellent attention to detail
• Effective written and verbal communication skills
• Ability to multitask and prioritize in a fast-paced environment
• Experience in construction, architecture, or building products industries is a plus
• Reliable, professional, and a team-oriented attitude

About Us:

Sussman Architectural Products LLC is a trusted name in the architectural products industry, proudly serving clients from our Jamaica, NY location. We are known for delivering quality products and exceptional service that keeps our customers coming back. Our team is close-knit and collaborative, making Sussman a place where employees feel valued and supported every day.