Accountant & Office Administrator

Erban Construction Group; Austin (TX); On-site; USD 75,000 - 85,000; Full time

Benefits offered by this job

Health insurance (50% employer paid)

Paid time off

Paid holidays

Job summary

A construction company in Austin, TX is seeking a full-time Accountant & Office Administrator. The role involves managing day-to-day financial and office operations, supporting project management, and ensuring compliance with accounting standards. Ideal candidates will have experience in construction accounting and be proficient with tools like QuickBooks. The position offers a salary range of $75,000.00-$85,000.00.

Qualifications

• 2-3 years of experience in construction accounting and administrative roles.
• Strong knowledge of AIA billing and job costing.
• Excellent organizational skills with the ability to manage competing priorities.

Responsibilities

• Full-charge bookkeeping including AR, AP, and bank reconciliations.
• Oversee daily office operations and manage vendor interactions.
• Support hiring and manage employee onboarding processes.

Skills

Construction accounting

Office management

AIA billing

QuickBooks proficiency

Bilingual (Spanish/English)

Tools

QuickBooks

Microsoft Office Suite

Procore

Job description

Get AI-powered advice on this job and more exclusive features.

Base pay range

$25.00/hr - $28.00/hr

Founded in 2001, Erban Construction (originally known as Quality Renovations until 2022) has been providing comprehensive solutions that cater to the diverse facets of the construction industry. Located in Bastrop, TX, we are dedicated to setting new standards in commercial construction and building exceptional spaces while fostering lasting relationships with the industry.

Position overview

We are currently seeking a full-time Accountant & Office Administrator to serve Austin, TX and the surrounding area. In this role, you will support the day-to-day financial, administrative, and operational functions of the company. You will serve as a critical hub between field operations and executive leadership—managing everything from bookkeeping, HR, and IT coordination to construction billing, office operations, software systems, and risk management.

This is a dynamic, leadership-support role ideal for someone who thrives in a fast-paced environment, takes initiative and enjoys wearing multiple hats.

Schedule

• Monday-Friday, 8am-5pm

Benefits

• Health insurance (paid 50% by employer)
• Vision insurance
• Paid time off
• Paid holidays

Responsibilities

• Full-charge bookkeeping including AR, AP, bank reconciliations, journal entries, and credit card management.
• Manage job cost accounting, including accurate coding of expenses to projects and departments.
• Prepare and submit AIA billing, pay applications, and monthly project invoicing.
• Track and reconcile subcontractor and vendor payments, lien waivers, and insurance compliance.
• Maintain general ledger and assist with the preparation of financial statements and WIP reports.
• Process payroll or coordinate with payroll service provider; ensure job costing for labor.
• Assist with budget planning, forecasting, and project and company financial tracking.
• Coordinate with CPA or outside accountant during tax season and audits.

Office Management & Administration

• Oversee daily office operations and serve as the point of contact for vendors, deliveries, and facility needs.
• Maintain digital and physical filing systems including project files, contracts, and compliance records.
• Track licensing, certifications, and renewals for the company and employees.
• Order supplies and manage office inventory.
• Support and maintain the company’s online presence, including LinkedIn and Instagram
• Monitor and provide executive updates regarding Google reviews
• Attend networking events to represent the company professionally and promote visibility
• Assist with implementing and maintaining a company-wide safety plan and records
• Attend client project meetings and take notes or provide follow-up support as needed
• Conduct document searches, scanning, and electronic submissions
• Support procurement of materials and supplies as directed

Human Resources & Staff Support

• Support hiring, manage employee onboarding, benefits enrollment, and personnel records.
• Assist in creating or maintaining employee handbooks, job descriptions, and company policies.
• Track certifications, training, and time-off requests.
• Assist with timesheet entries for field personnel and executive staff
• Maintain a positive and professional office culture.

Construction Project Support

• Set up new projects in accounting and project management systems.
• Track change orders, subcontractor documents, and insurance compliance.
• Support Project Managers with budget tracking, reporting, and cost-to-complete reviews.
• Compile documents in response to RFPs and Prospect Proposals.
• Ensure proper COI tracking and compliance with insurance requirements.
• Maintain safety logs, incident reports, and coordinate with safety consultants as needed.
• Support prequalification documents and subcontractor vetting processes.

IT & Software Coordination

• Serve as point-of-contact with IT service provider for troubleshooting and system maintenance.
• Coordinate software implementation and usage across accounting, project management, and communication platforms (e.g., QuickBooks, Procore, Microsoft 365, Deltek Computer Ease).
• Maintain software subscriptions, licenses, and user access credentials.

Qualifications

• At least 2-3 years of experience in construction accounting, office management, and administrative roles.
• Strong knowledge of AIA billing, job costing, and general ledger accounting.
• Proficiency in QuickBooks Online or Desktop; Microsoft Excel, Word, Outlook, and virtual collaboration tools (e.g., Zoom, Microsoft Teams)
• Excellent organizational skills with the ability to manage competing priorities.
• Strong written and verbal communication skills.
• Discretion and professionalism in handling sensitive company and employee information.
• Must have a clean background check.
• Capable of working independently and collaboratively.
• Experience with construction software platforms (e.g., Procore, Buildertrend, Deltek Computer Ease).
• Working knowledge of HR best practices and compliance requirements.
• Experience in small business or family-owned environments.
• Bilingual (Spanish/English) a plus.

Please submit a resume to apply

Additional details

• Seniority level: Mid-Senior level
• Employment type: Full-time
• Job function: Accounting/Auditing and Administrative
• Industries: Construction

Austin, TX $75,000.00-$85,000.00 6 days ago