Senior Executive Administrative Assistant

Kelly; Houston (TX); On-site; USD 90,000 - 120,000; Full time

Job summary

Kelly is seeking a Senior Executive Administrative Assistant to provide high-level administrative, operational, and project support in the Houston, Texas area. This role supports senior leaders and a global engineering organization, requiring exceptional judgment, confidentiality, and attention to detail.

Responsibilities include managing calendars, coordinating executive communications, travel, events, and document management, with opportunities to contribute to process improvements and ongoing

Qualifications

• 10+ years of executive administration or equivalent strategic support experience.
• Advanced proficiency with Microsoft 365 apps and collaboration tools.
• Excellent written, verbal, presentation, and facilitation skills.
• Proven ability to influence across functions and global regions.

Responsibilities

• Provide comprehensive administrative and operational support to senior leaders.
• Manage complex calendars, meetings, interviews, and activities across multiple leaders.
• Coordinate executive-level communications between internal departments and external stakeholders.
• Prepare agendas, minutes, action items, and follow up to ensure completion.
• Coordinate domestic and international travel and events.
• Support financials, budgets, and general office administration.

Skills

Executive support

Calendar management

Communication

Stakeholder management

Presentation design

Cross-functional collaboration

Analytical thinking

Project coordination

Discretion

Travel planning

Tools

Microsoft 365

Outlook

Word

Excel

PowerPoint

Teams

SharePoint

Job description

Kelly is currently seeking an experienced Senior Executive Administrative Assistant for a long-term opportunity in the Houston, Texas area! The Senior Executive Administrative Assistant provides high-level administrative, operational, and project support to senior leaders and a global engineering organization. This trusted role enables clear communication, disciplined follow-through, accurate documentation, and efficient execution of departmental and project activities.

Success in this role requires exceptional judgment, confidentiality, organization, communication, and attention to detail. The individual represents leadership professionally when working with employees, business partners, external stakeholders, and visitors.

Primary Job Expectations & Responsibilities:

• Provide comprehensive administrative and operational support to senior leaders and leadership teams.
• Manage complex calendars, schedules, meetings, interviews, and business activities across multiple leaders and stakeholders.
• Coordinate executive-level communications between internal departments and external stakeholders.
• Proactively manage leaders' schedules and resolve conflicts before they arise.
• Hold leaders accountable for meeting commitments and completing action items.
• Maintain confidentiality and handle sensitive company, employee, and project information with discretion.
• Provide flexible support to a global organization, including occasional activities outside normal business hours.

Meeting, Governance & Project Support

• Coordinate and facilitate leadership, governance, project, training, and departmental meetings.
• Prepare agendas, capture meeting minutes, document action items, and follow up to ensure completion.
• Support project teams with administrative coordination, documentation, reviews, and reporting activities.
• Support preparation and tracking of departmental goals and key initiatives.

Communications & Content Management

• Prepare, edit, format, and proofread executive presentations, reports, correspondence, announcements, and leadership communications.
• Develop and publish communications highlighting department achievements.
• Publish and maintain information across approved internal communication and collaboration platforms (Microsoft Teams/SharePoint/etc.).
• Assist with generating and updating technical reports and documentation, spreadsheets, databases, and project tracking systems.

Travel, Events & Visitor Management

• Coordinate domestic and international travel, including itineraries and required travel documentation.
• Plan departmental meetings, workshops, off-site sessions, and special events.
• Coordinate vendors, facilities, catering, venues, materials, and other event logistics.
• Arrange visitor accommodations and provide professional support to guests and stakeholders.

Financial & Administrative Operations

• Manage expense reporting and departmental budgets.
• Ensure compliance with company spending policies and administrative procedures.
• Manage office services, supplies, records, filing, document control, and general workplace administration.
• Participate in administrative networks and forums to share knowledge and improve consistency.
• Support activities that strengthen employee engagement, inclusion, collaboration, and team culture.

Process Improvement & Operational Excellence

• Identify opportunities to improve administrative, project support, and departmental workflows.
• Develop and maintain standardized templates, tools, and procedures.
• Provide general technical and data support, including document formatting, file conversion, system updates, data entry, and maintenance of tracking tools.

Required Qualifications:

• Minimum of 10 years of experience in executive administration, business operations, or a related strategic support role supporting senior leaders and complex organizations.
• Advanced proficiency with Microsoft 365 applications and collaboration tools, including Outlook, Word, Excel, PowerPoint, Teams, SharePoint, and related collaboration tools, with demonstrated expertise in creating and enhancing executive-level presentations, communications, and business materials.
• Exceptional written, verbal, presentation, and facilitation skills, with the ability to effectively communicate and influence audiences ranging from technical teams to senior executives.
• Strong interpersonal, stakeholder management, and relationship-building skills, with proven success collaborating across functions, organizational levels, cultures, and global regions.
• Demonstrated ability to coach, influence, and drive accountability while coordinating activities and achieving results through others.
• Exceptional organizational, planning, and project coordination skills, with the ability to manage multiple priorities, deadlines, and stakeholders while maintaining a high level of accuracy and attention to detail.
• Strong analytical, problem-solving, and critical-thinking capabilities, coupled with sound judgment, discretion, and the ability to work independently with minimal supervision.
• Highly proactive, adaptable, and customer-focused, with a proven track record of improving processes, implementing solutions, and driving operational excellence.
• Ability to effectively support a combination of administrative, operational, project, and technical responsibilities in a dynamic, fast-paced environment.
• Experience working within a global organization, including collaboration across multiple regions and flexibility to support occasional travel and meetings outside normal business hours.
• Ability to support a global organization, including occasional meetings outside normal business hours to accommodate team members located in North America, India, and other global regions.