Administrative Assistant

L.K. Jordan & Associates; Austin (TX); On-site; USD 36,000 - 44,000; Full time

Job summary

L.K.Jordan & Associates is seeking a Level I Sales Administrative Assistant in Northeast Austin, TX. The role focuses on delivery note processing, order entry, billing, reporting, and other administrative duties to support sales and delivery operations.

The ideal candidate has customer service experience in billing, parts, or deliveries, with strong organizational skills and attention to detail. SAP billing experience is a plus but not required.

Qualifications

• Customer service experience in billing, parts or deliveries.
• Basic math skills.
• Strong organizational skills and ability to prioritize workload.
• Good interpersonal, verbal and written communication.
• Attention to detail and accuracy.
• SAP billing experience is preferred but not required.

Responsibilities

• Process delivery notes and related paperwork.
• Enter orders and maintain accurate information in the system.
• Assist with billing, coding and order entry.
• Process delivery notes for drop shipments from supplier to customer.
• Prepare reports and maintain accurate records.
• Provide administrative support related to sales, parts and deliveries.
• Respond to customer inquiries and assist with delivery questions.
• Organize and prioritize workload to meet deadlines.

Skills

Customer service

Billing knowledge

Order entry

Organizational skills

Communication

Attention to detail

Basic math

Tools

SAP

Job description

Location, Schedule, Pay, Position Type

Location: Northeast Austin, TX Schedule: Monday–Friday, 8:00 AM–5:00 PM Pay: Starting at $26.00 per hour Position Type: Temp-to-Hire

Position Summary

Our client is looking for a Level I Sales Administrative Assistant to support their sales and delivery operations. This position will focus on delivery note processing, order entry, billing, reporting, and other administrative duties. The ideal candidate has customer service experience in billing, parts, or deliveries, along with strong organizational skills and attention to detail.

Responsibilities

• Process delivery notes and related paperwork.
• Enter orders and maintain accurate information in the system.
• Assist with billing, coding, and order entry.
• Process delivery notes for drop shipments, including products shipped directly from the supplier to the customer.
• Prepare reports and maintain accurate records.
• Provide administrative support related to sales, parts, and deliveries.
• Respond to customer inquiries and assist with delivery-related questions.
• Organize and prioritize workload to meet deadlines.
• Communicate with internal departments and customers as needed.

Qualifications

• Customer service experience in billing, parts, deliveries, or a related field.
• Basic math skills.
• Strong organizational skills and the ability to prioritize workload.
• Good interpersonal, verbal, and written communication skills.
• Attention to detail and accuracy.
• SAP billing experience is preferred but not required.

What We’re Looking For

A dependable, organized individual who enjoys administrative work, customer service, and keeping orders and delivery paperwork accurate and up to date.

L.K.Jordan & Associates is an equal opportunity employer