Administrative Assistant

PUCKETT EMS; Austell (GA); On-site; USD 25,000 - 33,000; Full time

Job summary

Puckett Emergency Medical Services Llc is seeking an Administrative Assistant to support day-to-day operations at our facility. Responsibilities include processing mail, handling vendor invoices, and answering phones, with the ability to serve as a backup Dispatcher when needed.

The role also involves safeguarding patient and company information in line with HIPAA and related regulations. The position requires maintaining billing and patient care records, assisting the President and Billing

Qualifications

• Must be highly detail oriented and able to manage multiple projects.
• Strong verbal and written communication skills.
• Experience handling confidential information in accordance with HIPAA or similar privacy regulations.

Responsibilities

• Process all incoming and outgoing mail.
• Code and process vendor invoices for signature for President.
• Answer administrative phone lines and back up Dispatcher as needed.
• Serve as Custodian for petty cash and reconcile accounts; request additional funds as needed.
• Assist President and Billing staff with field crew follow up documentation.
• Research patient information related to transport documentation and billing.
• Maintain billing and patient care records in HIPAA-compliant manner.
• Uphold professionalism and prioritize customer service, compliance, and safety.
• Operate office equipment (photocopiers, scanners, fax, voicemail, PC) and support efficient office workflows.
• Communicate clearly both verbally and in writing.
• Learn and apply company policies and procedures.

Skills

Multitasking

Time management

Communication

HIPAA compliance

Tools

Microsoft Office

Photocopier

Scanner

Fax machine

PCs

Job description

Definition:The Administrative Assistant is responsible for providing day to day administrative support of local operations.Reports To:Director of OperationsSpecific Duties:Processes all incoming and outgoing mail.Works to ensure security of buildings and all other company property.Organizes, codes and processing all vendor invoices for signature for President.Answer administrative phone lines and be able to function as a backup Dispatcher as needed.Acts as Custodian for operations petty cash account, reconciling account, requesting additional funds, etc.Assists President and Billing staff with field crew follow up field documentation.Assists President and Billing staff with researching patient information related to transport documentation and billing.Maintains security and privacy of all company and patient information at all times in accordance HIPPA and all other local, state and federal regulations.Is responsible for maintaining billing and patient care records in accordance with proper HIPAA and document retention standards.At all times sets an example of professionalism for others to follow. Places customer service, compliance and safety above all else.Demonstrates complete knowledge, understanding and compliance of company policies and proceduresOperate office machines, such as photocopiers and scanners, facsimile machines, voice mail systems, and personal computers.Clearly express him/herself verbally and in writingDemonstrate the ability to learn and apply knowledge.Use effective verbal and written communication.Perform all dimensions per job description.Analyze problems and develop practical solutions.Manage time in a multi-tasking environment.Prioritize based on changing need.Interact effectively with others. Position involves speaking and interacting with a variety of persons over the telephoneReports to assigned shifts on time and properly groomed in appropriate business attire.Perform other duties related to administrative functions as directed or needed.Minimum Requirements:Must have excellent administrative skills and be very detailed orientated.Must be able to simultaneously manage multiple projects successfully.Must be punctual and able to meet deadlines as assigned.Physical Requirements:The ability to reach, push and pull.The ability to sit or stand for long periods of time.The ability to use a computer keyboard and write for extended periods of time.The ability to lift and maneuver 35 pounds without difficulty.The ability to complete all job duties.