Administrative Assistant

Career Group; Atlanta (GA); On-site; USD 63,039,000 - 81,278,000; Full time

Job summary

A prestigious global financial services firm seeks an Office Administrative Support professional to join Ayco Wealth Management on a 12-month, on-site contract at One Phipps Plaza, Atlanta, GA. The role demands polished, organized professionalism and exceptional service delivery in a corporate environment.

Responsibilities include travel planning, mail handling, calendar management, event coordination, and day-to-day client servicing with a focus on operational excellence.

Qualifications

• Minimum of 2 years of professional work experience in a corporate environment.
• Strong written and verbal communication skills with a polished, professional presence.
• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook required.
• Ability to multitask and manage competing priorities in a fast-paced environment.

Responsibilities

• Manage travel arrangements and process expense reports for team members.
• Handle incoming and outgoing mail including checks, stock certificates, tax forms, and scanning.
• Maintain calendars and schedules for team members and answer incoming phone calls professionally.
• Coordinate and support office events including recruiting activities, internal team meetings, and external client events.
• Manage event logistics including conference room bookings, catering orders, document printing, interview scheduling, building services coordination, and visitor greeting.
• Assist Wealth Management team in day-to-day client servicing with a focus on operational excellence and high standard of customer care.
• Provide general administrative support across the team as needed.

Skills

Communication skills

Organizational skills

Professional presence

Multitasking

Education

Bachelor's degree preferred

Tools

MS Office

Job description

A prestigious global financial services firm is seeking an Office Administrative Support professional to join its Ayco Wealth Management team on a 12-month contract. This is a fully on‑site role located at One Phipps Plaza in Atlanta, GA, and is an excellent opportunity for a polished, organized professional who thrives in a corporate environment and takes pride in delivering exceptional service.

Atlanta, GA (On-site) | Contract | $22/hour | 12 Months+

Key Responsibilities

• Manage travel arrangements and process expense reports accurately and in a timely manner for team members
• Handle incoming and outgoing mail including checks, stock certificates, tax forms, and scanning
• Maintain calendars and schedules for team members and answer incoming phone calls professionally
• Coordinate and support office events including recruiting activities, internal team meetings, and external client events
• Manage all event logistics including conference room bookings, catering orders, document printing, interview scheduling, building services coordination, and visitor greeting
• Assist the Wealth Management team in day-to‑day client servicing with a focus on operational excellence and a high standard of customer care
• Provide general administrative support across the team as needed

Requirements

• Minimum of 2 years of professional work experience in a corporate environment — recent graduates with a strong interest in financial services are encouraged to apply
• Strong written and verbal communication skills with a polished, professional presence
• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook required
• Ability to multitask and manage competing priorities in a fast‑paced environment
• Team‑oriented with a collaborative, positive attitude
• Strong critical thinking skills and sound judgment
• Operates with integrity, transparency, and professionalism at all times
• Bachelor's degree preferred but not required
• Business professional attire required