Administrative Assistant

RMA Associates LLC; Arlington (VA); On-site; USD 55,000 - 65,000; Full time

Benefits offered by this job

Health and Wellness Benefit Package

401K match

Regular firm-sponsored team-building

Professional community and social vibe

Job summary

RMA Associates LLC in Arlington, VA, is seeking an Administrative Assistant to provide high-level support to the COO, ensuring efficient daily operations and execution of priorities.

The role involves calendar management, meeting prep, document control, vendor liaison, and coordinating cross-functional tasks while handling confidential information with discretion. A bachelor’s degree is preferred; strong MS Office skills, attention to detail, and excellent communication are essential.

Qualifications

• Bachelor’s degree in a business-related field preferred.
• Strong problem-solving and critical thinking.
• Proficiency with Microsoft Office 365 (Outlook, Word, Excel, PowerPoint), Teams, Zoom.
• Experience managing corporate social media accounts and developing engaging content.
• Excellent written and verbal communication abilities.
• Strong organizational and time-management skills.
• Ability to handle confidential information with discretion.
• Comfortable working independently and managing multiple priorities.
• Professional demeanor and strong interpersonal skills.

Responsibilities

• Screening calls, emails, and correspondence, and prioritizing matters requiring attention.
• Manage calendars, meetings, and appointments.
• Prepare meeting agendas, presentations, reports, and other executive materials.
• Coordinate internal and external meetings and ensure timely follow-up on action items.
• Assist with contract administration, document management, and recordkeeping.
• Draft and manage correspondence, communications, and confidential documents.
• Serve as the POC for vendors and business partners.
• Support special projects, process improvements, and organizational initiatives.

Skills

Problem solving

Organizational skills

Written and verbal communication

Attention to detail

Discretion with confidential info

Time management

Interpersonal skills

Education

Bachelor’s degree in business-related field

Tools

Microsoft Office 365

Outlook

Word

Excel

PowerPoint

Teams

Zoom

Canva

Adobe Express

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Administrative Assistant

Full Time Administrative Arlington, VA, US

Salary Range: $55,000.00 To $65,000.00 Annually

At RMA, we exceed the traditional role of a CPA and consulting firm. We are a team of seasoned professionals deeply committed to empowering our Federal Government clients to achieve their missions, improve operational efficiency, and deliver tangible value to our citizens.

Our corporate foundation is built on core principles, including a dedication to meaningful work, the cultivation of mutual respect, the pursuit of professional excellence, and a culture of continuous learning. These foundational principles drive us to engage collaboratively with our clients, gain a comprehensive understanding of their challenges, and, together, work toward effective resolutions.

Job Summary

The Administrative Assistant provides high-level administrative and organizational support to the COO, helping ensure efficient day-to-day operations and effective execution of key business priorities. This role requires a highly organized, proactive, and discreet professional who can manage competing priorities, coordinate schedules and meetings, prepare documents and reports, and serve as a trusted liaison between the COO, leadership team, employees, clients, and external partners/vendors.

Key Responsibilities

• Screening calls, emails, and correspondence, and prioritizing matters requiring attention.
• Conducting research and gathering information as needed.
• Assisting with contract administration, document management, and recordkeeping.
• Manage calendars, meetings, and appointments.
• Prepare meeting agendas, presentations, reports, and other executive materials.
• Coordinate internal and external meetings and ensure timely follow-up on action items.
• Draft and manage correspondence, communications, and confidential documents.
• Track key projects, deadlines, deliverables, and operational priorities.
• Serve as the POC for vendors and business partners.
• Maintain organized records and ensure sensitive information is handled with discretion.
• Support special projects, process improvements, and organizational initiatives as assigned.
• Anticipate operational needs and proactively resolve administrative and logistical issues.

Qualifications

• A bachelor’s degree in a business-related field is preferred.
• Problem-solving and critical thinking.
• Proficiency with Microsoft Office 365 (Outlook, Word, Excel, PowerPoint), Teams, Zoom, and other productivity tools.
• Experience managing corporate social media accounts and developing engaging content, and familiarity with tools such as Canva, Adobe Express, or similar design platforms would be a plus.
• Strong organizational, time-management, and prioritization skills.
• Excellent written and verbal communication abilities.
• Strong attention to detail and ability to maintain accuracy under deadlines.
• Ability to handle confidential information with sound judgment and discretion.
• Comfortable working independently, managing multiple priorities, and adapting to changing needs.
• Professional demeanor and strong interpersonal skills.

What RMA Offers

• Competitive base salary + 401K match
• Health and Wellness Benefit Package
• Regular firm-sponsored team-building events
• Tight-knit professional community and social atmosphere

Offered Benefits

• Health, Dental, Vision, and Life Insurance
• Short-Term and Long-Term Disability Insurance
• Employee Coaching and Mentoring Program
• Employee Assistance Program (EAP)
• Flexible Spending Accounts (FSA)
• Commuter Benefit Accounts (CBA)
• Professional Membership and Certification Reimbursement
• Tuition Reimbursement
• Health and Wellness Plan

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities, or physical requirements. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

RMA Associates is an equal opportunity employer and will consider all applications without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, protected veteran status, genetics, disability status, or any other characteristic protected by federal, state, or local laws.