Executive Assistant

Jackson Walker LLP; Fort Worth (TX); On-site; USD 55,000 - 75,000; Full time

Job summary

Jackson Walker LLP is seeking an Executive Assistant to provide high‑level administrative support to the Managing Partner in a professional, confidential environment. The role requires exceptional organizational skills and the ability to manage complex schedules, meetings, and projects.

You will coordinate calendar items, screen communications, track projects, and act as a liaison between partners, heads of departments, vendors, and clients while upholding discretion and professionalism.

Qualifications

• High school diploma or GED required.
• Bachelor's degree preferred.
• Minimum of 2 years’ experience supporting a professional services team or executive leader.
• Exceptional organizational, time-management, and multitasking abilities.
• Excellent written and verbal communication skills with strong attention to detail.
• High level of professionalism, discretion, and judgment when handling sensitive information.
• Ability to anticipate needs before they arise.
• Ability to interact confidently and diplomatically with clients, firm leadership, lawyers, and business professionals.

Responsibilities

• Manage the Managing Partner's calendar, coordinate internal and external meetings, and prioritize competing demands.
• Screen and prioritize emails, calls, and correspondence; draft responses as needed.
• Project tracking and coordination; maintain project plans, timelines, and deliverables.
• Monitor deadlines and follow up to keep tasks on schedule.
• Serve as the primary point of contact between the Managing Partner and lawyers, department heads, vendors, and business professionals.
• Escalate issues or roadblocks to the Managing Partner and handle sensitive information discreetly.
• Coordinate meetings and events, identify scheduling conflicts, arrange travel, and prepare expense reports.
• Prepare agendas and distribute meeting information; assist with follow-up items.
• Provide on-site support for meeting preparation and logistics as needed.

Skills

Exceptional organizational skills

Excellent written and verbal沟通 skills

Education

High school diploma or GED

Bachelor's degree preferred

Job description

Position Summary

The Executive Assistant provides high-level administrative support to the Managing Partner. This role requires exceptional organizational skills, sound judgment, and the ability to manage confidential information while coordinating complex schedules, meetings, and projects.

FLSA: Non-Exempt

Reports To: COO

Department: Human Resources

Executive Support

• Manage the Managing Partner's calendar, coordinate internal and external meetings, and prioritize competing demands.
• Screen and prioritize emails, calls, and correspondence; draft responses as needed.
• Project Tracking and Coordination
• Maintain project plans, timelines, and key deliverables for initiatives led by the Managing Partner.
• Monitor deadlines and follow up with the Managing Partner to help ensure tasks remain on schedule.

Communication and Liaison

• Serve as the primary point of contact between the Managing Partner and lawyers, department heads, vendors, and business professionals.
• Escalate issues or potential roadblocks to the Managing Partner.
• Handle sensitive information with discretion and ensure timely follow-up on critical issues.

Meeting, Event, and Travel Logistics

• Coordinate meetings and events as requested and identify potential scheduling conflicts early.
• Flag concerns and recommend adjustments to timelines or priorities.
• Arrange travel and prepare expense reports.
• Prepare agendas and compile and distribute meeting information.
• Assist with compiling follow-up action items, when appropriate.
• Provide on-site support for meeting preparation and logistics as needed.
• Ensure the Managing Partner is fully prepared each day with the information needed for upcoming meetings.

Document and Data Management

• Maintain organized electronic and paper files, including contracts.
• Ensure compliance with firm confidentiality and information-governance standards.

Qualifications

• High school diploma or GED required.
• Bachelor's degree preferred.
• Minimum of 2 years’ experience supporting a professional services team or executive leader.
• Exceptional organizational, time-management, and multitasking abilities.
• Excellent written and verbal communication skills with strong attention to detail.
• High level of professionalism, discretion, and judgment when handling sensitive information.
• Ability to anticipate needs before they arise.
• Ability to interact confidently and diplomatically with clients, firm leadership, lawyers, and business professionals.

Work is performed in a professional office environment and routinely requires the use of standard office equipment, including computers and telephones. The position requires the ability to remain in a stationary position and operate a computer for extended periods, as well as communicate effectively in person, by telephone, and electronically. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

We are proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, veteran status, sexual orientation, gender identity, pregnancy, genetic information, or any other characteristic protected by law and will not be discriminated against on the basis of disability. It is our intention that all qualified applicants are given equal opportunity and that employment decisions be based on job-related factors.