Administrative Assistant

Talentify; Arlington (VA); On-site; USD 4,091,000 - 5,827,000; Full time

Job summary

Alutiiq Solutions, LLC a subsidiary of Alutiiq, LLC is seeking an Administrative Assistant - Escort/Courier for an on-site contract role supporting the Joint Strike Fighter Program Office Headquarters Executive Staff in Arlington, VA. The role requires customer service excellence, strong organization, and driving capabilities within the NCR.

Responsibilities include escort services, mail handling, coordinating with the PM, and supporting IT and security POCs while maintaining property records.

Qualifications

• Customer service orientation required.
• Excellent organizational and communication skills.
• Must have driving knowledge of the National Capital Region (NCR).
• MS Office proficiency required.
• Active Secret clearance required.
• Pursuant to government contract, U.S. Citizenship required.

Responsibilities

• Provides building escort services.
• Collects and distributes mail and interoffice correspondence.
• Works with executive staff on escort schedules and transportation requirements.
• Coordinates duties with Project Manager.
• Support escort duties and occasional transportation after hours.
• Assist in maintaining property and IT equipment records.
• Coordinate with IT and Security POCs.
• Monitor work among technicians, vendors and contractors.
• Handle classified material as needed.
• Support facilities operations and team communications.
• Occasional driver services for senior personnel in NCR using government vehicles.

Skills

Customer service

Organizational skills

Communication

Driving NCR

Education

High School diploma or GED

Tools

MS Office Suite

Job description

Alutiiq Solutions, LLC a subsidiary of Alutiiq, LLC has openings for Administrative Assistant - Escort/Courier. This position will be on-site contractor team supporting the Joint Strike Fighter (JSF) Program Office Headquarters Executive Staff needs a courier/escort/administrative assistant to provide facilities, administrative and driving support. Candidates must be customer service oriented, possess excellent organizational and communication skills. Must have driving knowledge of the National Capital Region (NCR). Working knowledge of MS Office Suite a must. Additional office support duties as required. Active Secret clearance required. Arlington, VA location.

• Provides building escort services.
• Collects and distributes mail and interoffice correspondence.
• Works closely with executive administrative personnel on escort schedule and transportation requirements.
• Coordinates duties and activities with Project Manager.
• Must be available to support escort duties and occasional transportation needs after normal operating hours.
• Assists in maintaining and tracking physical property account (furniture, office and IT equipment).
• Assists IT and Security POCs.
• Coordinates and monitors work assignments among building technicians, vendors, and contractors.
• Provides support for handling classified material.
• Works day to day operations as assigned by the on-site Project Manager/Supervisor in support of the JPO/Facilities and Support Services as required.
• Provides overall Administrative services for the facilities team and other area of JPO as needed, to include answering phone calls, emails and other virtual communications; update calendars and schedules in support of facilities projects, transportation requirements or other services; review, edit and provide input into team correspondence, official rules and regulations; participate in the creation/review of operating procedures for areas of individual expertise; and provide support to on-site manager in the formalization of the team roles and responsibilities.
• Occasional driver services for senior program personnel conducting official business in the National Capital Region (NCR) using Non-Tactical Government owned/leased vehicle.
• Takes day to day direction from the on-site project manager/supervisor of record.

Payrate: $36.00 Hourly

• Active Secret Clearance Required
• Pursuant to the Government Contract, you must be a U.S. Citizen.
• High School diploma or GED required.
• Possesses a valid state driver’s license.
• Possesses a clean driving record (required to provide a current “official” copy from the state DMV/MVA).
• Must be customer service oriented
• Possess excellent organizational and communication skills
• Punctuality, reliability, and attention to detail a must.
• Proficient in Microsoft Office Suite to include: Word, Outlook, and Teams.