Administrative Assistant

PlanIT Group, LLC; Arlington (VA); On-site; USD 42,000 - 54,000; Full time

Job summary

PlanIT Group, LLC, in Arlington, VA, seeks an Administrative Assistant to support the Senior Manager in the Joint Affordability War Room. You will coordinate calendars, meetings, and travel logistics, interfacing with internal and external teams across multiple organizations.

The role requires MS Office proficiency, calendar management, travel planning, and the ability to obtain a DoD security clearance. Strong organizational and communication skills are essential.

Qualifications

• Administrative Assistant experience.
• Proficient in MS Office (Outlook, Word, Excel, PowerPoint).
• Experience managing emails, calendars and schedules.
• Experience in travel planning and expense reporting.
• Capable of obtaining a DoD Security Clearance

Responsibilities

• Provide administrative support for Senior Manager in the Joint Affordability War Room (AWR).
• Coordinate dynamic multi-disciplinary schedules via Microsoft Outlook and manage travel logistics.
• Anticipate and coordinate with Program Manager for staff actions.
• Support front office and minutes for meetings; create action items.
• Arrange domestic and international travel and prepare expense reports.
• Manage audiovisual and telecommunications devices within the facility.

Skills

Administrative support

MS Office proficiency

Email/calendar management

Travel planning

Security clearance eligible

Tools

MS Outlook

Excel

PowerPoint

Word

Job description

Actual Work Location : 1001:Crystal City, 2231 Crystal City Dr, Arlington, VA

Responsibilities Include

• Administrative support for Senior Manager in the Joint Affordability War Room (AWR). The AWR is a collaborative workspace where F-35 Joint Program Office, Pratt & Whitney and Lockheed Martin work together. This role is responsible for coordinating the standard activities that are derived from the AWR and interfacing with internal and external personnel from varying companies, US Services at many levels.
• Manage dynamic multi-disciplinary schedule via Microsoft Outlook with rapid notification of schedule changes. The schedule includes office activities, conference rooms and visitation schedules.
• Anticipate and coordinate with Program Manager regularly for near term and long term staff actions.
• Support front office and staff meeting agenda coordination. Will attend and take minutes and create action items as required.
• As needed, arrange domestic and international travel and Prepare expense travel reports.
• Manage multiple audiovisual and telecommunications devices within the facility.

Basic Qualifications

• Administrative Assistant experience;
• Must be proficient in MS Office (Outlook, Word, Excel and PowerPoint);
• Experience in managing emails, calendars and schedules;
• Experience in travel planning and expense reporting;
• Capable of obtaining a DoD Security Clearance

Desired Skills

• Capable of prioritizing and operating at the next level of leadership;
• Advanced office administration, including planning, communications, information distribution;
• Advanced user of MS Outlook email and calendar.
• Advanced user of Microsoft Office Word, EXCEL, Power Point; Expert in web-based applications on desktop and mobile devices;
• Manage travel related risks and anticipate alternate actions;
• Demonstrable evidence of working in a diverse cultural team and customer environment.

Demonstrable evidence of being a team player capable of establishing a partnered environment in the department and with adjacent teams.

Demonstrated evidence of being a team player working with internal and external teams seeks excellence, in all assignments;

Evidence of being a Fast Learner;

Excellent verbal and written abilities to interface with domestic and international customers.

Self-motivated and highly driven.