Administrative Assistant

Titlesmart Inc; Apple Valley (MN); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Generous time off

Company paid acupuncture and cupping

Chiropractic care

Life Time Fitness membership

Sabbatical program with $5,000 bonus

Insurance (life, disability, medical,牙

Job summary

TitleSmart Inc. in Minnesota is seeking an organized Administrative Assistant to support multiple teams and keep daily operations running smoothly.

The role emphasizes attention to detail, accurate data entry, and excellent communication as you handle office tasks and assist customers and staff during closing processes. The ideal candidate will have 1–3 years of professional office experience, strong grammar, and a professional demeanor.

Qualifications

• Proficient computer, software, and typing skills
• Excellent grammar and spelling
• Strong attention to detail and accuracy
• 1-3 years of professional office experience preferred
• High degree of professionalism

Responsibilities

• Open new transaction files using company software
• Create preliminary eCRV's for closing
• Research and print property tax information
• Call on utility billing
• Communicate with staff to ensure a smooth closing transaction
• Provide backup assistance to the front desk when needed
• Provide miscellaneous office support throughout the company

Skills

Typing skills

Office software

Attention to detail

Professionalism

Office experience

Tools

Microsoft Office

Job description

Who is TitleSmart, Inc.?Our Mission Statement:TitleSmart is an organization of advocates, working together to create a world-class customized Title and Closing experience for our customers that reflects our values of positivity, caring, and responsiveness.TitleSmart's Core ValuesAuthenticity Empathy Gratitude Growth PositivityWe are a fast-growing, full-service title insurance company that is obsessed with the tiny details to make an exceptional customer experience. We were named one of Minneapolis/St. Paul Business Journal’s Best Places to Work in 2018, 2019, and 2020 as well as Star Tribune's Top 150 Workplaces for 2020. We offer permanent employees many benefits such as generous time off, company paid acupuncture and cupping, Chiropractic care, corporate Life Time Fitness membership, paid sabbatical program with a $5,000 bonus, income protection, insurance (life, disability, medical, dental, and vision), and much more!To be considered for this position, please upload your resume & cover letter.We are looking for a professional and detail-oriented Administrative Assistant! If you are a highly organized individual who takes pride in delivering accurate work and can prioritize multiple tasks and duties throughout the day, then this is the job for you! Excellent communication skills are a must as you will work with multiple teams to respond to requests and provide miscellaneous office support, where needed, throughout the office and company. The candidate ideally will be as obsessed as we are with all the little things that make up a great staff and customer experience!*This position will eventually be able to work out of our Forest Lake office location in the future*Position hours are Monday - Friday, 8am - 5pmDaily Tasks Include (but not limited to):Open new transaction files using company softwareCreate preliminary eCRV's for closingResearch and print property tax informationCall on utility billingCommunicate with our staff effectively to ensure a smooth closing transactionProvide backup assistance to the front desk when needed, including answering phones, greeting and assisting customers, keeping locations neat and orderlyProvide miscellaneous office support when needed, and when applicable, throughout the company at all locationsDesired Skills & Requirements:Proficient computer, software, and typing skillsExcellent grammar and spellingStrong attention to detail and accuracy1-3 years of professional office experience preferredHigh degree of professionalismEnjoy repetitive administrative workPhysical Requirements:Constantly required to sit, use hands to handle or feel, talk and hearOccasionally required to stoop, kneel, and crouchOccasionally required to lift and/or move up to 50 poundsSpecific vision abilities required by this job include close vision, distance vision, ability to adjust focus, and peripheral visionTitleSmart has a sharp focus on one goal - creating a "wow" customer experience. That focus and attention to all of the details that go into achieving it, have set TitleSmart on a fast track to growth. We believe there is always room to improve for the customer and we are obsessed with all the little things that make up a great customer experience. It's the little things that make the BIG difference.TM