Administrative Assistant

Edw. C. Levy Co.; Apple Grove (WV); On-site; USD 32,000 - 45,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

401K with employer contribution

Disability insurance

Tuition reimbursement

Student loan repayment

Employee referral program

Job summary

Edw. C. Levy Co. in Apple Grove, WV is seeking an Administrative Assistant who thrives on numbers, planning, and color-coded organization. The role requires advanced Excel skills, familiarity with Oracle Time and Labor, and the ability to balance competing priorities with independence.

You will support the Operations Manager, manage onboarding, assist with payroll and benefits questions, and maintain spreadsheets and petty cash records to ensure smooth daily operations.

Qualifications

• High school diploma or equivalent with specialized computer training.
• Some college or related coursework is a plus.
• Experience with Oracle Time and Labor (OTL) is preferred.
• Advanced Microsoft Office skills, especially Excel.
• Strong written and verbal communication abilities.

Responsibilities

• Provide administrative support functions for the Operations Manager
• Develop knowledge of Mill contract
• Enter employee hours in Oracle Time and Labor (OTL)
• Investigate AR and AP issues with operations management, corporate staff, and mill customer
• Assist with the hiring process and manage the onboarding process
• Manage and reconcile petty cash and cash sale deposits
• Develop and maintain spreadsheets to track various forms of information
• Coordinate activities of onsite office-services vendors
• Coordinate activity and assist with employment issues (i.e. payroll, benefits)
• Provide customer service including sales assistance and problem resolution
• Acts as backup scale clerk
• Other duties as assigned by supervisor

Skills

Lift to 25 lbs

MS Office proficiency

Basic accounting

Scale operations

Communication skills

Education

High school diploma with computer training

Job description

Job Description

Are you someone that enjoys crunching the numbers and loves when the books balance to the penny? Do you have a knack for planning and scheduling, is color-coding a way of life for you? If you’ve got a positive, warm, and welcoming personality who happens to be a Microsoft Office whiz, look no further! We got you!

The Levy Group of Companies is seeking an Administrative Assistant to work at our Levy West Virginia location in Apple Grove, WV. The Administrative Assistant will perform advanced administrative functions and will frequently require independent judgment.

Benefits

• Competitive benefits package including Medical, Dental, Prescription, 401(K) with 3% Employer Contribution, Long- and Short-term Disability
• Year round, non-weather dependent employment
• Tuition Reimbursement for qualified skilled trade programs
• Student Loan Repayment Program
• Employee Referral Program

Responsibilities

• Provide administrative support functions for the Operations Manager
• Develop knowledge of Mill contract
• Enter employee hours in Oracle Time and Labor (OTL)
• Investigate AR and AP issues with operations management, corporate staff, and mill customer
• Assist with the hiring process and manage the onboarding process
• Manage and reconcile petty cash and cash sale deposits
• Develop and maintain spreadsheets to track various forms of information
• Coordinate activities of onsite office-services vendors
• Coordinate activity and assist with employment issues (i.e. payroll, benefits)
• Provide customer service including sales assistance and problem resolution
• Acts as backup scale clerk
• Other duties as assigned by supervisor

Skills

• Ability to Lift to 25 lbs.
• Advanced computer skills including knowledge of Microsoft Office products
• Knowledge of basic accounting principles
• Knowledge of scale operations
• Ability to communicate effectively in written and verbal format individually and in group settings
• High school diploma or equivalent with specialized computer training. Some college preferred

About Us

We are a unique, 100-year-old family-owned company that transforms our recycled products into construction materials, lightweight aggregates, asphalt, cement, concrete, agricultural products, and more. We provide steel mill services, flame cutting and treatment, road building, logistics, laboratory testing, and a variety of other solutions for our customers. The Levy Group of Companies is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, veteran status or any other protected characteristic as outlined by federal, state, or local laws. This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. The Levy Group of Companies makes hiring decisions based solely on qualifications, merit, and business needs at the time.