Administration - PA-Administrative Assistant

St. Vincent de Paul; Baton Rouge (LA); On-site; USD 34,000 - 44,000; Full time

Job summary

St. Theresa of Avila Catholic Church is seeking a Bilingual Administrative Assistant to the Pastor (full-time) to support daily office operations, communications, and event coordination.

The role requires strong organizational skills, attention to detail, and the ability to handle parish communications with care. The position involves evening and weekend availability and collaboration with clergy, staff, and volunteers to ensure liturgical celebrations and pastoral activities run smoothly.

Qualifications

• Practicing Catholic in good standing.
• English fluency required; Spanish proficiency at CEFR B2 or higher.
• 3-5 years of administrative/office support experience.
• Experience with Canva preferred.

Responsibilities

• Assist the Pastor in all administrative tasks and daily tasks.
• Coordinate sacramental and liturgical celebrations; communicate with leads and ministers.
• Prepare clergy binders for Masses and assist in training liturgical ministers.
• Edit and proof parish correspondence; manage scheduling and files.
• Coordinate planning, scheduling, and preparation of sacramental celebrations and related logistics.

Skills

English fluency

Spanish proficiency B2

Organizational skills

Communication skills

Interpersonal skills

Tools

Google Docs

Microsoft Office

Canva

Job description

St. Theresa of Avila Catholic Church

JOB DESCRIPTION

Position Title: Bilingual Administrative Assistant to the Pastor (full-time)

Qualifications and Expectations

Required:

• Practicing Catholic in good standing
• Language Requirements: English fluency required; Spanish proficiency of B2 (Independent User) or higher on the Common European Framework of Reference for Languages (CEFR) required.

Preferred:

• Experience working within parish, diocesan, or nonprofit settings
• Experience in graphic design using Canva

Work experience and skills:

• 3-5 years of experience in administrative or office support.
• Proficiency in Google Docs and Microsoft Office.
• Strong organizational, communication, and interpersonal skills.
• Strong attention to detail and ability to manage multiple responsibilities effectively.
• Maintains consistent follow-through on communications and outstanding action items.

Work environment:

• Full-time parish office setting
• Requires some evening and weekend availability
• This is an office position in a 2-story building. Ability to climb flights of stairs is required.

Key Responsibilities

1. Assist the Pastor in all administrative tasks
   • Work with the pastor on daily tasks
   • Process letters and communications from the pastor’s office
   • Maintain pastor’s files
   • Help manage scheduling of pastoral requests
   • Assist in editing and proofreading parish correspondence as needed.
2. Coordinate Sacramental and Liturgical Celebrations
   • Prepare clergy binders for all Masses
   • Communicate with volunteer leads regarding liturgical minister needs
   • Assist in training of liturgical ministers
   • Coordinate the planning, scheduling, and preparation of parish funerals, weddings and other sacramental needs.
   • Serve as a primary point of communication for families and couples throughout the preparation processes.
   • Collaborate with the pastor, parish staff, and ministry leaders to ensure celebrations are properly organized and supported.
   • Coordinate personnel, facilities, documentation, and other logistical needs associated with these celebrations.
3. Other document drafting, editing, formatting and proofing as needed.