Manager- Admin & Office Services

adventhealth; Calhoun (GA); On-site; USD 52,000 - 97,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

Paid time off

403(b) retirement plan

Parental leave

Career development

Well-being resources

Mental health support

Pet benefits

Job summary

AdventHealth is seeking an experienced Administrative Services professional to manage office workflow, supervise staff, and coordinate onboarding, evaluations, and timekeeping. The role involves planning events, supporting executive logistics, and maintaining equipment, supplies, and budgets.

The candidate will lead regular team meetings, draft policies and documentation, and communicate with leaders and staff to ensure efficient operations and compliance with HIPAA and regulatory guidelines.

Qualifications

• Ability to prioritize, coordinate/organize and manage multiple priorities while meeting deadlines.
• Ability to manage support staff and maintain high performance and morale.
• Maintain confidentiality and adhere to HIPAA and regulatory guidelines.
• Detail-oriented with strong proofreading and editing skills.
• Excellent verbal and written communication and presentation abilities.
• Proficiency in Outlook, Word, Excel, PowerPoint, Access, Project, Visio, and Live Meeting.
• Basic accounting, HR, contract administration knowledge.
• Ability to read and interpret general business materials.
• Ability to write reports and business correspondence.
• Ability to present information clearly to diverse audiences.
• Ability to make independent decisions and prioritize workload.
• Bi-lingual skills preferred.
• Demonstrated leadership, contract negotiation, and staff development abilities.

Responsibilities

• Coordinate office workflow and supervise administrative staff.
• Oversee onboarding, performance reviews, and timekeeping processes.
• Lead regular team meetings to share updates and procedures.
• Plan department events and support executive-level logistics.
• Manage equipment, supplies, and budget responsibilities.
• Assist leadership with scheduling, travel, and meeting logistics.
• Provide comprehensive admin support including minutes, reports, and agendas.
• Maintain departmental policies and contract documentation.
• Communicate effectively with staff and leadership across the organization.
• Foster strong relationships between admin staff and leadership.
• Ensure document management compliance and filing protocols.
• Collaborate on strategic initiatives and special projects.
• Perform additional duties as assigned.

Skills

Prioritization

Staff management

Discretion & confidentiality

Proofreading

Communication skills

MS Office Suite

Accounting knowledge

Reading & interpretation

Reports & presentations

Independent decision making

Bilingual preferred

Education

High school graduate

Associate degree preferred

Tools

Microsoft Project

Microsoft Visio

Live Meeting

Job description

Our promise to you:

Joining AdventHealth is about being part of something bigger. It’s about belonging to a community that believes in the wholeness of each person, and serves to uplift others in body, mind and spirit. AdventHealth is a place where you can thrive professionally, and grow spiritually, by Extending the Healing Ministry of Christ. Where you will be valued for who you are and the unique experiences you bring to our purpose-minded team. All while understanding that together we are even better.

All the benefits and perks you need for you and your family:

• Benefits from Day One: Medical, Dental, Vision Insurance, Life Insurance, Disability Insurance
• Paid Time Off from Day One
• 403-B Retirement Plan
• 4 Weeks 100% Paid Parental Leave
• Career Development
• Whole Person Well-being Resources
• Mental Health Resources and Support
• Pet Benefits

Schedule:

Full time

Shift:

Day (United States of America)

Address:

1035 RED BUD RD NE

City:

CALHOUN

State:

Georgia

Postal Code:

30701

Job Description:

• Manages and coordinates office workflow and administrative support staff, monitors performance, provides training, fosters teamwork, and addresses personnel issues including disciplinary actions.
• Participates in hiring processes and oversees human resources functions such as onboarding, performance evaluations, and timekeeping.
• Conducts regular team meetings to communicate updates, align on procedures, and promote collaboration.
• Plans and executes department and organizational events, including town halls and leadership functions, while supporting executive-level logistics.
• Oversees departmental operations including procurement and maintenance of equipment, supplies, and furnishings, and may manage budgetary responsibilities.
• Supports leadership with complex scheduling, travel coordination, event planning, and meeting logistics.
• Provides comprehensive administrative and secretarial support including reception, correspondence, research, and preparation of agendas, reports, presentations, and meeting minutes.
• Develops, updates, and maintains departmental policies, procedures, and contract documentation.
• Communicates effectively with staff and leadership, representing the department professionally to internal and external stakeholders.
• Facilitates strong working relationships between administrative staff and leadership to support organizational goals.
• Coordinates document management and ensures departmental compliance with filing and maintenance protocols.
• Collaborates with leadership to support strategic initiatives and special projects requiring administrative oversight.
• Performs other duties as assigned.

Knowledge, Skills, and Abilities:

• Ability to prioritize, coordinate/organize and perform multiple priorities/responsibilities in a calm, productive and flexible manner, while meeting required and ever-changing deadlines Required
• Ability to manage support staff, maintaining high level of performance and staff morale Required
• Ability to use discretion, maintain confidentiality and adhere to corporate, legal and regulatory guidelines, i.e., HIPAA Required
• Detail-oriented with strong proof-reading and editing skills Required
• Excellent oral and written communication and presentation skills Required
• Proficiency in Microsoft Outlook, Word, Excel, PowerPoint, Access, Project, Visio, and Live Meeting Required
• Basic accounting, human resources, legal and/or contract administration knowledge Required
• Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations Required
• Ability to write reports, business correspondence, and procedure manuals Required
• Ability to effectively present information and respond to questions from different sources, including directors, physicians, customers, and the general public Required
• Ability to make independent decisions and use own discernment when prioritizing projects and daily workload Required
• Must be able to read, write and speak conversational English; bi-lingual skills Preferred
• Demonstrated leadership capabilities, including ability to negotiate contracts, develop corporate partnerships, work effectively with leadership, and manage and develop employees with diplomacy and professionalism Required
• Ability for long-range program development with sensitivity to cost containment measures Required
• Ability to develop marketing materials and plan and organize functions, projects, and meetings Required
• Knowledge of Medical Terminology and Oncology Preferred
• Meeting Planning Preferred

Education:

• High School Grad or Equiv Required
• Associate Preferred

Work Experience:

• 3+ job related experience Required

Licenses and Certifications:

• National Notary Association Notary Public (NNANP) Preferred

Physical Requirements:

(Please click the link below to view work requirements)

Physical Requirements - https://tinyurl.com/23km2677

Pay Range:

$52,258.94 - $97,212.66

This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances.