Administrative Assistant

Ultimate Staffing Services; Pasadena (CA); On-site; USD 28,000 - 37,000; Full time

Job summary

Ultimate Staffing Services is seeking an Administrative Assistant in Pasadena, CA to keep operations running smoothly. The role requires proactive, detail-oriented support in a fast-paced environment with a focus on organization and multitasking.

The position involves managing calendars, coordinating communications, preparing reports, and assisting with data entry and projects. Candidates should have strong verbal and written communication skills and proficiency in Microsoft Office.

Qualifications

• Experience in administrative support preferred.
• Ability to prioritize tasks and meet deadlines.
• Excellent verbal and written communication.

Responsibilities

• Manage calendars, schedules, and meetings
• Coordinate office communications and correspondence
• Prepare reports, spreadsheets, and business documents
• Maintain records and organize files accurately
• Assist with data entry and administrative projects
• Communicate with clients, vendors, and internal teams
• Support leadership with day-to-day administrative needs
• Help create efficient processes and keep operations on track

Skills

Organizational skills

Multitasking

Communication skills

MS Office

Job description

Salary: USD20 - USD27 per hour

Are you the person everyone relies on to keep things organized?

We're looking for a proactive, detail-oriented Administrative Assistant who thrives in a fast-paced environment and enjoys being the go-to person for keeping operations running smoothly. If you're highly organized, enjoy multitasking, and take pride in delivering exceptional support, we'd love to meet you!

What You'll Do

• Manage calendars, schedules, and meetings
• Coordinate office communications and correspondence
• Prepare reports, spreadsheets, and business documents
• Maintain records and organize files accurately
• Assist with data entry and administrative projects
• Communicate with clients, vendors, and internal teams
• Support leadership with day-to-day administrative needs
• Help create efficient processes and keep operations on track

What We're Looking For

• Strong organizational and multitasking abilities
• Excellent verbal and written communication skills
• Proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint)
• Ability to prioritize tasks and meet deadlines
• Positive attitude and strong customer service mindset
• Previous administrative or office support experience preferred

Yes, I am currently eligible to work (work permit/visa/citizenship) in the country to which I am applying. No, I am not currently eligible to work (work permit/visa/citizenship) in the country to which I am applying.