Admin/Building Assistant

Virginia Polytechnic Institute and State University (VT); Blacksburg (VA); On-site; USD 23,000 - 28,000; Full time

Job summary

Virginia Tech is seeking an Administrative/Building Assistant to serve as the first point of contact for visitors, students and faculty in the Life Sciences 1 building. The role requires strong organizational, communication and interpersonal skills, the ability to interpret policies, and independent decision-making in a professional university setting.

Responsibilities include mail handling, package distribution, FedEx shipments, key management, conference room bookings, supplies tracking, event

Qualifications

• Administrative support and customer service experience in an academic or professional office setting.
• Experience using copier, fax, phone, and scanner.
• Strong computer skills including data entry, word processing and email.
• Proficiency with Microsoft Office.
• Excellent communication and ability to interact with a diverse campus community.
• Ability to lift and move items up to 50 pounds safely.

Responsibilities

• Serve as the first point of contact for visitors, students, and faculty in the Life Sciences 1 building.
• Receive and distribute mail and packages; process FedEx shipments.
• Manage keys and card access; assist with conference room reservations.
• Track and order office supplies and assist with events.
• Act as Building Emergency Coordinator and support emergency planning.

Skills

Administrative support

Customer service

Data entry

Office equipment

Microsoft Office

Communication skills

Lifting up to 50 pounds

Tools

Microsoft Office

Job description

Job Description

The Administrative/Building Assistant serves as the first point of contact for visitors, students and professors in the Life Sciences 1 building. The selected candidate must have strong organizational, communication and interpersonal skills to work in a highly professional manner with a diverse group of students, faculty, staff and campus visitors, and must be able to interpret policies, make independent decisions and work effectively with individuals from all levels within the university. This position also receives and distributes mail and packages, processes FedEx shipments, handles key management and card access, conference room reservations, tracking and ordering supplies, and assists with event planning. The Administrative/Building Assistant serves as the Building Emergency Coordinator and should have an understanding of the fundamentals of emergency management.

Required Qualifications

• Administrative support and customer service experience in an academic or professional office setting.
• Experience with office equipment such as copier, fax, phone, and scanner.
• Strong computer skills such as data entry, word processing and email.
• Experience with software such as Microsoft Office.
• Excellent communication skills and ability to interact respectfully and comfortably with all individuals in a diverse, multicultural environment.
• Ability to safely, frequently, and independently move and handle items weighing up to 50 pounds.

Preferred Qualifications

• Experience with biowaste autoclaving.
• Experience with eye wash and emergency shower testing.
• Experience analyzing and interpreting university policies and procedures.
• Experience with large relational databases such as Hokiemart.
• Experience with overlooking service contracts and repairs.

Pay Band

3

Overtime Status

Non-Exempt: Eligible for overtime

Appointment Type

Regular

Salary Information

$17 - $20

Hours per week

30

Review Date

September 21, 2026

Additional Information

The successful candidate will be required to have a criminal conviction check.

About Virginia Tech

Dedicated to its motto,Ut Prosim(That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including Blacksburg, the greater Washington, D.C. area, the Health Sciences and Technology Campus in Roanoke, sites in Newport News and Richmond, and numerous Extension offices and research institutes. A leading global research institution, Virginia Tech conducts more than $650 million in research annually.

Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance. These valuable contributions to university shared governance provide important representation and perspective, along with opportunities for unique and impactful professional development.

Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, ethnicity or national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.

If you are an individual with a disability and desire an accommodation, please contact Dreama Priceat [e-mail] during regular business hours at least 10 business days prior to the event.