Administrative Assistant

Legacy Church Inc.; Albuquerque (NM); On-site; USD 29,000 - 38,000; Full time

Job summary

Legacy Academy is seeking a highly organized School Administrative Assistant to support daily office operations, communications, scheduling, and recordkeeping. This role serves as a welcoming point of contact for parents, students, staff, and visitors while upholding a Christ-centered school environment.

The candidate will work closely with school leadership and staff to ensure efficient operations and excellent support for students and families, with emphasis on confidentiality and professional

Qualifications

• High school diploma or equivalent required; college degree or administrative experience preferred.
• Proficiency in Microsoft Office, including Excel, Outlook, and Word.
• Strong written and verbal communication skills; ability to maintain confidentiality.

Responsibilities

• Answer and return communications within 24 hours.
• Greet and assist parents, students, staff, and visitors professionally.
• Support daily school office operations and administrative needs.
• Maintain confidential student and school records.
• Assist with attendance, enrollment paperwork, and documentation.
• Communicate important information to families and staff.
• Support scheduling and calendar management.

Skills

Microsoft Office

Excel

Communication

Confidentiality

Organizational skills

Education

High school diploma or equivalent

Bachelor's degree preferred

Tools

Office equipment

Recordkeeping systems

Job description

At Legacy Church we are committed to reaching the lost, changing live s, and most importantl y, changing eternities. To help us achieve our Pasto r's vision, w e are looking for a highly motivated individual to join our team and make a real difference in our world.

About the Role

Legacy Academy is seeking a highly organized, detail-oriented, and service-minded School Administrative Assistant to support the daily operations of the school. This individual will serve as a welcoming point of contact for parents, students, staff, and visitors while assisting with administrative tasks, school communications, scheduling, recordkeeping, and campus activities.

The ideal candidate is professional, dependable, proactive, and able to manage multiple responsibilities while maintaining confidentiality and fostering a positive, Christ-centered school environment. The School Administrative Assistant will work closely with school leadership and staff to ensure the school operates efficiently and provides excellent support to students and families.

Key Responsibilities

Primary Responsibilities

• Answer and return phone calls, emails, and other communications within 24 hours, as appropriate.
• Greet and assist parents, students, staff, and visitors in a friendly and professional manner.
• Support daily school office operations and assist with administrative needs as directed by school leadership.
• Maintain accurate and confidential student, family, and school records.
• Assist with student attendance, enrollment paperwork, and other school documentation.
• Communicate important school information, reminders, and announcements to families and staff.
• Support school leadership with scheduling, calendar management, and daily administrative priorities.

General Duties

• Maintain school calendars, schedule appointments and meetings, and assist administrators and staff with scheduling needs.
• Prepare, organize, and maintain documents, forms, reports, and filing systems.
• Assist with staff meetings, trainings, school events, field trips, and campus activities.
• Order and maintain office supplies, monitor inventory, and assist with budget tracking.
• Submit and track purchase, maintenance, facility, printing, and communication requests.
• Assist with preparing newsletters, flyers, graphics, and school announcements.
• Support the coordination of parent meetings, student activities, and school-wide events.
• Assist with distributing school materials, staff resources, and student supplies.
• Maintain confidentiality when handling student, family, staff, and school information.
• Follow school policies, procedures, safety protocols, and applicable privacy requirements.
• Support and uphold the mission, vision, and core values of Legacy Academy.
• Demonstrate professionalism, teamwork, flexibility, and a commitment to serving students and families.
• Perform other duties as assigned by school leadership.

Qualifications

• High school diploma or equivalent required; college degree or relevant administrative experience preferred.
• Proficiency in Microsoft Office, including Excel, Outlook, and Word.
• Strong written and verbal communication skills.
• Experience with office equipment, filing systems, recordkeeping, and general administrative procedures.
• Ability to maintain confidentiality and handle sensitive information appropriately.
• Strong organizational skills and attention to detail.
• Ability to prioritize tasks, manage multiple responsibilities, and follow projects through to completion.
• Excellent interpersonal skills and the ability to communicate professionally with students, parents, staff, and visitors.
• Dependable, adaptable, and able to work independently as well as collaboratively.
• Commitment to supporting the mission and Christ-centered values of Legacy Academy.
• Previous experience in a school, educational setting, or administrative office preferred.

Working Conditions

• Work is primarily performed in a school office or typical indoor school environment.
• Position requires frequent interaction with students, parents, staff, and visitors.
• May require standing, walking, bending, lifting, and moving supplies or materials weighing up to 50 pounds.
• May require standing or walking for extended periods and assisting with school events or activities outside regular office duties.
• Must be able to manage interruptions and shifting priorities in a busy school environment.