Administrative Assistant - Legacy Students

Legacy Academy; Media (Delaware County); On-site; USD 30,000 - 48,000; Full time

Job summary

Legacy Church is seeking an Administrative Assistant to support Legacy Students. The role focuses on coordinating daily admin tasks, maintaining calendars, and communicating professionally with staff, volunteers, and church members.

The candidate will handle multiple duties to ensure smooth operations and uphold the church's values. The position requires proficiency in Microsoft Excel, Outlook, and Word, with attention to detail and a service mindset to support ministry teams and campus

Qualifications

• High school diploma or equivalent required; a college degree is preferred.
• Proficiency in Microsoft Office applications including Excel, Outlook, and Word.
• Familiarity with filing, recordkeeping, and basic office management practices.
• Strong organizational, communication, and interpersonal skills.

Responsibilities

• Proficiently use Microsoft Excel, Outlook, and Word to support daily administrative operations.
• Demonstrate excellent people skills by communicating with staff, volunteers, and church members in a professional and courteous manner.
• Maintain attention to detail and ensure projects, assignments, and responsibilities are completed accurately and on time.
• Return all phone calls, emails, and text messages within 24 hours.
• Maintain Outlook calendars for direct reports and assist with scheduling and organization.
• Schedule volunteer training sessions, create task lists, prepare volunteer badges, and distribute volunteer shirts.
• Submit and coordinate Purchase Requests, Graphics Requests, Facility Requests, Maintenance Requests, and Video Announcement Requests.
• Assist with administrative tasks and other duties as needed to support the church staff and ministry teams.
• Communicate any issues, concerns, or needs to the appropriate supervisor.
• Help maintain an organized, clean, safe, and welcoming environment throughout church property.
• Work collaboratively with team members to support the mission and vision of Legacy Church.
• Follow the policies and procedures as defined in the Legacy Church Handbook.
• Adhere to and demonstrate the Core Values of Legacy Church.
• Help ensure church property remains free of trash and debris.
• Maintain accurate records, organized files, and effective administrative systems.
• Demonstrate a servant’s heart and a commitment to excellence in all responsibilities.

Skills

Organizational skills

Communication skills

Interpersonal skills

Education

High school diploma or equivalent

College degree preferred

Tools

Microsoft Excel

Microsoft Outlook

Microsoft Word

Job description

Administrative Assistant – Legacy Students

At Legacy Church we are committed to reaching the lost, changing lives, and most importantly, changing eternities. To help us achieve our Pastor's vision, we are looking for a highly motivated individual to join our team and make a real difference in our world.

Connecting people to Christ and each other through kindness, respect, and the Truth of the Gospel while demonstrating leadership and enhancing discipleship.

Primary Responsibilities

• Proficiently use Microsoft Excel, Outlook, and Word to support daily administrative operations.
• Demonstrate excellent people skills by communicating with staff, volunteers, and church members in a professional and courteous manner.
• Maintain attention to detail and ensure projects, assignments, and responsibilities are completed accurately and on time.
• Return all phone calls, emails, and text messages within 24 hours.
• Maintain Outlook calendars for direct reports and assist with scheduling and organization.
• Schedule volunteer training sessions, create task lists, prepare volunteer badges, and distribute volunteer shirts.
• Submit and coordinate Purchase Requests, Graphics Requests, Facility Requests, Maintenance Requests, and Video Announcement Requests.

Secondary Responsibilities

• Assist with administrative tasks and other duties as needed to support the church staff and ministry teams.
• Communicate any issues, concerns, or needs to the appropriate supervisor.
• Help maintain an organized, clean, safe, and welcoming environment throughout church property.
• Work collaboratively with team members to support the mission and vision of Legacy Church.

General Duties

• Follow the policies and procedures as defined in the Legacy Church Handbook.
• Adhere to and demonstrate the Core Values of Legacy Church.
• Help ensure church property remains free of trash and debris.
• Maintain accurate records, organized files, and effective administrative systems.
• Demonstrate a servant’s heart and a commitment to excellence in all responsibilities.
• Perform other duties as assigned to support the overall ministry of Legacy Church.

Education and Experience

• High school diploma or equivalent required; a college degree is preferred.
• Proficiency in Microsoft Office, including Excel, Outlook, and Word.
• Knowledge of standard office equipment and administrative procedures.
• Familiarity with filing, recordkeeping, and basic office management practices.
• Strong organizational, communication, and interpersonal skills.
• Ability to manage multiple responsibilities while maintaining accuracy and attention to detail.

Working Conditions and Physical Requirements

• Moderate physical activity, including handling objects weighing up to 25 pounds.
• May require standing and/or walking for more than four hours per day.
• Work is generally performed in an indoor office environment, with occasional movement throughout church facilities.