Administrative Assistant

University of Akron; Akron (OH); On-site; USD 42,000 - 54,000; Full time

Job summary

The University of Akron seeks an experienced departmental administrator to support supervisors and manage routine and some non-routine tasks in a busy academic office. You will coordinate programs, handle confidential files, monitor budgets, schedule meetings, and liaise with faculty and students to ensure smooth operations.

Role requires strong organizational, interpersonal, and research skills, plus proficiency with Microsoft Office and databases.

Qualifications

• 18 months of education or training beyond high school, plus at least 2 years of office/clerical experience.
• Ability to coordinate programs in a fast-paced environment.
• Advanced computer skills including word processing, spreadsheets, and database software.
• Strong interpersonal, problem-solving, and research skills.

Responsibilities

• Provide assistance to supervisors in administering departmental programs and activities.
• Relieve supervisors of routine and some non-routine administrative duties.
• Maintain confidential personnel files and payroll records.
• Monitor budgets and assist with accounts for the department.
• Coordinate calendars, meetings, and travel arrangements.
• Serve as liaison between the department and university community.

Skills

Office administration

Program coordination

Data analysis

Interpersonal skills

Research skills

Education

18 months of education or training beyond high school

Tools

Microsoft Office

Databases

Spreadsheets

Job description

Provide assistance to supervisors in the administration of departmental programs or activities. Direct daily office operations pertaining to departmental programs and procedures. Relieve supervisors of routine and some non-routine administrative duties. Exercise independent judgment in resolving issues or concerns related to departmental policies and procedures.

Essential Functions:

Research, collect, and interpret data for the purpose of providing information to others, developing programs, making recommendations, and preparing materials. Evaluate programs, provide input in the decision-making process and administers new policies and programs.

Maintain highly confidential personnel files and payroll records. Track available positions, compiles information for job descriptions, new job openings and employee searches. Interpret policies/procedures and transmits decisions and directives for the benefit of support staff, faculty and student assistants.

Maintain calendars, organize meetings, coordinate special events and travel arrangements and compose correspondence. Update and manage computer database and file systems. Utilize software packages and computer applications to create spreadsheets and documents for the completion of projects.

Monitor budgets, establish start-up accounting procedures, and manage or close out special accounts for the department.

Research products, vendors, and prices to properly appropriate funds for the purchase of equipment and supplies.

Coordinate public relations activities for the purpose of responding to inquiries and complaints, furnishing information to the public and providing explanations. Act as a liaison between the department and the university community.

Assign, train, supervise and review the work of designated clerical support personnel and student assistants.

Additional Position Information:

• Serves patients by greeting and helping them, scheduling appointments, and maintaining record, accounts, and related documentation.
• Welcomes patients and visitors in person or on the telephone/email and answering or referring inquiries.
• Optimizes patients’ satisfaction, provider time, and treatment room utilization by scheduling appointments in person or by telephone.
• Keeps patient appointments on schedule by notifying provider of patient’s arrival, reviewing service delivery compared to schedule, and reminding providers of service delays.
• Comforts patients by anticipating patients’ anxieties, answering patients’ questions, and maintaining reception area.
• Ensures availability of treatment information by filing and retrieving patient records.
• Maintains patient accounts by obtaining, recording, and updating personal and financial information.
• Verifies health insurance benefits for patients.
• Obtains revenue by recording and updating financial information, recording and collecting patient charges, controlling credit extended to patients, and filing, collecting, and expediting third-party claims.
• Provides assistance to providers in terms of scheduling, personnel record‑keeping, and related documentation.
• Maintains business office inventory and equipment by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies, verifying receipt of supplies, and scheduling equipment service and repairs.
• Helps patients who might be in distress by responding to emergencies.
• Protects patients’ rights by maintaining confidentiality of medical, personal, and financial information.
• Maintains operations and facility by following policies and procedures, reporting needed changes.
• Contributes to team effort by accomplishing related results as needed.

Required Qualifications: 18 months of education or training beyond high school and a minimum of 2 years of experience in office/clerical procedures. Ability to coordinate programs, work in a fast-paced environment, and utilize new technology required. Advanced computer skills including word processing, spreadsheet, and database software packages required. Strong interpersonal, problem-solving, and research skills required.

Application Deadline: Review of applicants will begin on June 11, 2026.

Compensation : This is a Union position with a salary grade of SBU-116. Salary determination is subject to the SBU Collective Bargaining Agreement.

FLSA Status (exempt/nonexempt):

United States of America (Non-Exempt)

Union Affiliation (if applicable):

Staff Bargaining Unit

For assistance with your application or attachments, please contact the Human Resources representative listed:

Cindy Harm

Email:

[e-mail]

Background Check Statement

The University of Akron is committed to providing a safe environment for all students and employees. The University endeavors to protect the health, welfare and safety of all students, employees and visitors on our campus. As such, all offers of employment with The University of Akron are contingent upon verification of credentials, and satisfactory completion of a criminal background check. Some positions may require additional credit investigation and a pre-employment driving record search.

Non-Discrimination Statement

The University of Akron is an Equal Education and Employment Institution. View our Non-Discrimination Statement for more information. Equal Opportunity Employer, including disability/veterans.

State of Residence Statement

It is the expectation of the University of Akron that all work performed as an employee of the University will be performed in Ohio.