Administrative Assistant

McMurry University; Abilene (TX); On-site; USD 38,000 - 62,000; Full time

Job summary

McMurry University is seeking an Administrative Assistant to provide comprehensive support to the Vice President of Enrollment Management. The role ensures smooth daily operations of the Enrollment Management office, assisting with student recruitment, applications, and enrollment goals.

The ideal candidate has an Associate’s degree or equivalent, 2+ years in admin, and strong skills in Microsoft Office and scheduling tools.

Qualifications

• Associate’s degree or equivalent administrative experience.
• 2+ years in a professional administrative or office support role.
• Proficiency in Microsoft Office Suite and scheduling tools (Outlook, Teams).
• Excellent communication, time management, and multitasking skills.

Responsibilities

• Manage the VP’s calendar, schedule meetings, and coordinate travel logistics.
• Draft, edit, and prepare reports, presentations, and official communications.
• Organize and maintain digital and paper records and files.
• Process invoices, purchase orders, and track departmental budgets.
• Serve as a liaison between the VP and internal/external stakeholders.
• Assist in the preparation and coordination of admissions events and meetings.
• Maintain up-to-date contact lists and communication flows with prospective students, staff, and external partners.
• Monitor and ensure timely follow-up on deadlines, projects, and initiatives.
• Field calls and email inquiries on behalf of the VP.
• Prepare briefing materials for meetings and presentations.
• Support cross-departmental initiatives by coordinating meetings and sharing updates.
• Assist in compiling enrollment data and updating internal dashboards.

Skills

Time management

Communication

Organizational skills

Education

Associate’s degree or equivalent

Bachelor’s degree (preferred)

Tools

Microsoft Office Suite

Outlook

Teams

CRM systems

Job description

The Administrative Assistant provides comprehensive administrative support to the Vice President of Enrollment Management. This position ensures smooth day-to-day operations of the Enrollment Management office, supporting initiatives related to student recruitment, application processing, and overall enrollment goals. The role requires professionalism, discretion, and strong organizational abilities.

Major/Essential Duties of the Job:

Administrative Support:

• Manage the VP’s calendar, schedule meetings, and coordinate travel logistics.
• Draft, edit, and prepare reports, presentations, and official communications.
• Organize and maintain digital and paper records and files.
• Process invoices, purchase orders, and track departmental budgets.

Operational Support:

• Serve as a liaison between the VP and internal/external stakeholders.
• Assist in the preparation and coordination of admissions events and meetings.
• Maintain up-to-date contact lists and communication flows with prospective students, staff, and external partners.
• Monitor and ensure timely follow-up on deadlines, projects, and initiatives.

Communication & Collaboration:

• Field calls and email inquiries on behalf of the VP.
• Prepare briefing materials for meetings and presentations.
• Support cross-departmental initiatives by coordinating meetings and sharing updates.
• Assist in compiling enrollment data and updating internal dashboards.

Preferred Education/Experience

Required:

• Associate’s degree or equivalent administrative experience.
• 2+ years in a professional administrative or office support role.
• Proficiency in Microsoft Office Suite and scheduling tools (e.g., Outlook, Teams).
• Excellent communication, time management, and multitasking skills.

Preferred:

• Bachelor’s degree.
• Experience in higher education or student services.
• Familiarity with CRM systems

Equal Employment Opportunity/Affirmative Action

McMurry University is committed to an educational and working environment that provides equal opportunity to all members of the university community and prohibits unlawful discrimination on the basis of race, color, gender, national origin, age, genetic information, disability or veteran status, in employment or the provision of services, in accordance with applicable federal, state and local laws. Discrimination on the basis of sexual orientation is also prohibited pursuant to University policy.