Administrative Assistant

Johnson School of Business; Abilene (TX); On-site; USD 32,000 - 42,000; Full time

Job summary

McMurry University in Abilene, Texas is seeking an Administrative Assistant to provide comprehensive administrative support to the Vice President of Enrollment Management. This role ensures smooth day-to-day operations of the Enrollment Management office, supporting student recruitment, application processing, and enrollment goals.

You will manage the VP's calendar, draft reports, organize records, coordinate travel, and assist with admissions events and meetings.

Qualifications

• Associate's degree or equivalent administrative experience.
• 2+ years in a professional administrative or office support role.
• Proficiency in Microsoft Office Suite and scheduling tools (e.g., Outlook, Teams).
• Excellent communication, time management, and multitasking skills.

Responsibilities

• Manage the VP's calendar, schedule meetings, and coordinate travel logistics.
• Draft, edit, and prepare reports, presentations, and official communications.
• Organize and maintain digital and paper records and files.
• Process invoices, purchase orders, and track departmental budgets.
• Serve as a liaison between the VP and internal/external stakeholders.
• Assist in the preparation and coordination of admissions events and meetings.
• Maintain up-to-date contact lists and communication flows with prospective students, staff, and external partners.
• Monitor and ensure timely follow-up on deadlines, projects, and initiatives.
• Field calls and email inquiries on behalf of the VP.
• Prepare briefing materials for meetings and presentations.
• Support cross-departmental initiatives by coordinating meetings and sharing updates.
• Assist in compiling enrollment data and updating internal dashboards.

Skills

Calendar management

Report drafting

Record keeping

Budget tracking

Education

Associate's degree

Bachelor's degree (preferred)

Tools

Microsoft Office

Outlook

Teams

Job description

Administrative Assistant

The Administrative Assistant provides comprehensive administrative support to the Vice President of Enrollment Management. This position ensures smooth day-to-day operations of the Enrollment Management office, supporting initiatives related to student recruitment, application processing, and overall enrollment goals. The role requires professionalism, discretion, and strong organizational abilities.

Department

Enrollment Management Administration

Employment Type

Full-Time

Minimum Experience

Entry-level

Administrative Support

• Manage the VP's calendar, schedule meetings, and coordinate travel logistics.
• Draft, edit, and prepare reports, presentations, and official communications.
• Organize and maintain digital and paper records and files.
• Process invoices, purchase orders, and track departmental budgets.

Operational Support

• Serve as a liaison between the VP and internal/external stakeholders.
• Assist in the preparation and coordination of admissions events and meetings.
• Maintain up-to-date contact lists and communication flows with prospective students, staff, and external partners.
• Monitor and ensure timely follow-up on deadlines, projects, and initiatives.

Communication & Collaboration

• Field calls and email inquiries on behalf of the VP.
• Prepare briefing materials for meetings and presentations.
• Support cross-departmental initiatives by coordinating meetings and sharing updates.
• Assist in compiling enrollment data and updating internal dashboards.

Required

• Associate's degree or equivalent administrative experience.
• 2+ years in a professional administrative or office support role.
• Proficiency in Microsoft Office Suite and scheduling tools (e.g., Outlook, Teams).
• Excellent communication, time management, and multitasking skills.

Preferred

• Bachelor's degree.
• Experience in higher education or student services.
• Familiarity with CRM systems

McMurry University is committed to an educational and working environment that provides equal opportunity to all members of the university community and prohibits unlawful discrimination on the basis of race, color, gender, national origin, age, genetic information, disability or veteran status, in employment or the provision of services, in accordance with applicable federal, state and local laws. Discrimination on the basis of sexual orientation is also prohibited pursuant to University policy.

Location

Abilene, Texas