Administrative Assistance - Sales Support (Hercules)

WASH Multifamily Laundry Systems; Hicksville (NY); On-site; USD 34,440 - 45,460; Part time

Job summary

WASH Multifamily Laundry Systems in Hicksville, NY is seeking an Administrative Assistant for the Sales Department. The role involves writing sales proposals, preparing contracts, and supporting the sales team with various tasks, including follow-ups and mailings.

The ideal candidate will have a high school diploma, strong organizational and communication skills, and proficiency with MS Office. The position pays between $25.00 to $33.00 per hour based on experience and responsibilities.

Qualifications

• High school diploma and some college or business school coursework is preferred, or comparable work experience.
• Experience in a fast-paced sales support environment with efficiency in typing sales proposals.
• Strong organizational, detail-oriented, and multi-tasking skills.
• Ability to work independently with minimal supervision.
• Proficiency with MS Office (Excel, Word, PowerPoint).
• Excellent verbal and written communication skills.
• High energy, flexible, self-starter, hands-on attitude.

Responsibilities

• Use company templates to write sales proposals, ensuring consistency.
• Prepare and send sales proposals and contracts according to instructions.
• Handle multiple revisions and edits as requested by the sales team.
• Review RFPs to determine necessary information for proposals.
• Support the sales team with preparation of sales folders and email follow-ups.

Skills

Organizational skills

Detail-oriented

Multi-tasking

Proficiency with MS Office

Communication skills

Education

High school diploma and some college or business school coursework

Job description

Administrative Assistant – Sales Department

Location: Hicksville, NY. Working hours: 8:00AM – 5:00PM.

Compensation: $25.00 to $33.00 per hour. Actual compensation may vary based on experience, education, training, location, and responsibilities.

Responsibilities

• Use company templates to write sales proposals, ensuring consistency, completeness, and inclusion of all required information.
• Prepare and send sales proposals and contracts according to company and client instructions, keeping tight timelines.
• Handle multiple revisions, edits, and re-entries of proposal sections as requested by the sales team and senior management.
• Review RFPs to determine necessary information for specific proposals.
• Support the sales team with UPS mailings, filing, preparation of sales folders for board meetings, and email customer follow‑up mailings.

Qualifications

• High school diploma and some college or business school coursework is preferred, or comparable work experience.
• Experience in a fast‑paced sales support environment, with ability to assist and type sales proposals efficiently.
• Strong organizational, detail‑oriented, and multi‑tasking skills.
• Ability to work independently with minimal supervision.
• Proficiency with MS Office (Excel, Word, PowerPoint).
• Excellent verbal and written communication skills.
• High energy, flexible, self‑starter, hands‑on attitude, comfortable working under little supervision after initial training.

Application Information

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