Senior Administrative Assistant

Astrion; Lincoln (MA); On-site; USD 70,000 - 80,000; Full time

Job summary

Astrion is seeking a Senior Administrative Assistant to support the Air Force Life Cycle Management Center–Ground Base Air Defense Sensor division at Hanscom AFB, MA. The role provides high-level administrative and calendar management for PK leadership and contracting teams within a fast-paced, mission-focused environment.

Responsibilities include coordinating meetings, maintaining records, handling suspense actions, and ensuring timely preparation of briefing materials, correspondence, and

Qualifications

• U.S. citizenship required.
• Must be able to obtain an active Secret Security Clearance.
• Bachelor's Degree in a related field and 12 years of experience in the discipline, with at least 5 in the DoD; or 15 years directly related experience with 8 in DoD.

Responsibilities

• Provide comprehensive administrative support to leadership and contracting teams.
• Manage daily taskers, suspense actions, action items, and deliverables.
• Maintain official records, contract closeout files, trackers, and repositories.
• Oversee personnel in/outprocessing and scheduling.
• Coordinate meetings, conferences, and prepare agendas, minutes, briefing materials.

Skills

Strong written and verbal comms

Organizational and time management

Multitasking / prioritization

Discretion with sensitive information

Education

Bachelor's Degree in related field

Tools

Microsoft Office Suite

SharePoint administration

Calendar management & scheduling

Virtual meetings (Teams/Zoom/WebEx)

Records management

DoD program management exposure

Job description

Overview

SENIOR ADMINISTRATIVE ASSISTANT

LOCATION: Hanscom AFB MA

SALARY RANGE: $70,000 - 80,000 annually

*depending on experience, certifications, and qualifications

JOB STATUS: Full-time; salaried

CLEARANCE: Secret

Astrion has an exciting opportunity for a Senior Administrative Assistant providing support to the Air Force Life Cycle Management Center-Ground Base Air Defense Sensor division (AFLCMC/ESG).

The ESG Division manages efforts focused on developing, acquiring, fielding and sustaining programs that support worldwide communications, Battle Management, Command & Control, Intelligence, Surveillance & Reconnaissance (C2ISR), Air/Ground Surveillance, Time Critical Targeting, Combat Identification, Radar Imagery, Integrated Air/Missile Defense, and Mobile/Fixed C2ISR Performance, Exploitation & Dissemination Facilities.

Required Qualifications / Skills

Minimum Required Qualifications:

Citizenship: Must be a US citizen

Clearance: Must be able to obtain an active Secret Security Clearance

Preferred Qualifications:

Education: Bachelor's Degree in a related field and 12 years of experience in the respective technical/professional discipline being performed, 5 of which must be in the DoD OR,

• 15 years of directly related experience, eight of which must be in the DoD.

Preferred Qualifications / Skills

Technical Skills:

• Advanced proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams)
• SharePoint administration and document management
• Calendar management and executive scheduling support
• Meeting coordination and virtual collaboration platforms (Microsoft Teams, Zoom, WebEx)
• Action item, suspense, and workflow tracking
• Preparation of executive correspondence, reports, and briefing materials
• Records management and file maintenance in accordance with DoD policies
• Data collection, analysis, and administrative reporting
• Experience supporting DoD acquisition or program management offices
• Knowledge of Air Force organizational structures and administrative processes

Interpersonal Skills:

• Strong written and verbal communication skills
• Exceptional organizational and time management abilities
• Ability to manage multiple priorities and competing deadlines
• Professional demeanor when interacting with senior military and civilian leadership
• Strong attention to detail and accuracy
• Excellent customer service and stakeholder engagement skills
• Ability to work independently with minimal supervision
• Strong problem-solving and critical-thinking abilities
• Collaborative team player capable of working across diverse organizations
• Ability to handle sensitive and confidential information with discretion
• Adaptability in a fast-paced, mission-focused environment
• Proactive mindset with a continuous process-improvement approach
• Strong relationship-building and coordination skills
• Ability to anticipate leadership needs and respond effectively
• High level of professionalism, reliability, and accountability

Responsibilities

Duties include, but not limited to:

• Provide comprehensive administrative support to PK leadership and contracting teams.
• Manage daily taskers, suspense actions, action items, and organizational deliverables.
• Maintain PK official records, contract closeout files, trackers, and documentation repositories.
• Oversee personnel in/outprocessing and maintain office documentation, calendars, and scheduling.
• Coordinate meetings, conferences, virtual sessions, and prepare agendas, minutes, and briefing materials.
• Manage KTFileShare, SharePoint, Teams resources, permission access, and inspection readiness.
• Support workflow management, office operations, and process improvement initiatives.
• Prepare official correspondence, reports, and leadership documentation.
• Disseminate program guidance, maintain leadership awareness of priorities, and respond to routine inquiries.
• Assist with DTS travel coordination and serve as VRO/TCO telephone focal point.
• Validate recurring reports and support ESGK training events and office activities.