Administrative & AP Support Associate

CAFARO; Barboursville (WV); On-site; USD 34,000 - 52,000; Full time

Benefits offered by this job

Competitive health care plan with low

Dental & Vision insurance

Life and Long-Term Disability insur an

Annual paid time off benefits

Wellness reimbursement for gym

Nine paid holidays

Safe Harbor 401(k) retirement plan

Job summary

Cafaro is hiring a full-time assistant at Huntington Mall to support daily operations, manage administrative tasks, and ensure smooth functioning for tenants and visitors. The ideal candidate will be detail-oriented, proactive, and able to thrive in a fast-paced environment with experience in accounts payable and MS Office.

The role emphasizes accurate processing, organized filing, time tracking, document scanning, and calendar management to contribute to a professional, efficient workplace.

Qualifications

• Minimum of 2 years’ experience in Accounts Payable.
• Strong verbal and written communication skills.
• Excellent typing, proofreading, and grammatical skills.
• Strong attention to detail with meticulous work habits.
• Energetic and proactive work ethic with multitasking ability.
• Professional attitude with a customer-service orientation.
• Proficient in MS Office Suite (Outlook, Word, Excel, PowerPoint).
• Experience with JD Edwards or ERP systems is a plus.
• Familiarity with internet research and data entry.
• 10-Key data entry skills.

Responsibilities

• Provide support to the mall Management Team, assisting with day-to-day operations and administrative tasks
• Handle accounts payable, ensuring accurate processing of invoices and payments
• Organize and maintain filing systems, ensuring documents are properly sorted and easily accessible
• Track employee time, ensuring accuracy in timekeeping and reporting
• Scan and organize documents for digital records, maintaining efficient and secure storage
• Manage scheduling and calendaring tasks, ensuring appointments and meetings are coordinated effectively
• Process incoming and outgoing mail, ensuring timely distribution and handling of correspondence

Skills

Accounts Payable

Verbal & Written communication

Typing

Proofreading

Attention to detail

Time management

Customer service

MS Office

Data entry

10-Key data entry

Research skills

Education

Associate’s Degree preferred

Tools

MS Office Suite

JD Edwards

ERP Systems

Job description

Cafaro is hiring a full-time assistant at Huntington Mall to support daily operations, manage administrative tasks, and ensure smooth functioning for tenants and visitors. The ideal candidate will be detail-oriented, proactive, and able to thrive in a fast-paced environment with experience in accounts payable and MS Office.

The role emphasizes accurate processing, organized filing, time tracking, document scanning, and calendar management to contribute to a professional, efficient workplace.