Administrative & AP Coordinator

Metzler Forest Products, LLC; Pennsylvania; On-site; USD 24,796 - 30,307; Full time

Job summary

The Administrative Assistant serves as the administrative hub of Metzler Forest Products' Reedsville office, providing exceptional customer service while supporting Accounting, Operations, Executive Leadership, and Field Personnel.

The position coordinates accounts payable process ensures the accuracy of operational and financial documentation, coordinates accounts payable processes, manages ticket reconciliation and subcontractor records, supports internal communications, and maintains

Qualifications

• High school diploma or GED required.
• Minimum of 2 years administrative, accounting, bookkeeping, office management, or related business experience.
• Experience providing exceptional customer service while serving as the first point of contact for visitors, vendors, and callers.
• Data entry accuracy and maintaining electronic and paper filing systems.
• Strong organizational skills with the ability to prioritize multiple assignments and meet deadlines.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office and ability to learn new software.
• Valid driver's license with acceptable driving record.

Responsibilities

• Team Support and Office Administration: Reception, answer phones, mail, visitors, uphold professionalism and confidentiality, filing, travel coordination, data entry, load ticket reconciliation, dispatch sheets, transportation and accounting team support, vendor insurance expiration tracking.
• Accounting & Accounts Payable: A/P entry, vendor statement review, invoice matching, error detection, credit card statement review and reconciliation, month-end support, vendor file maintenance.
• Subcontractor Administration: Weekly tracking, correspondence, follow-up on missing paperwork, vendor statement review, documentation.
• Communications & Employee Engagement: Assist with newsletter, breakroom TV displays, birthdays, work-anniversaries, company events, employee communications.
• Continuous Improvement: Improve processes, assist with special projects, train to learn additional skills, support accounting initiatives, other duties as assigned.

Skills

Customer service

Data entry

Office administration

Time management

Communication skills

Education

High school diploma or GED

Associate's degree

Tools

Microsoft Office

Outlook

Excel

Word

Job description

The Administrative Assistant serves as the administrative hub of Metzler Forest Products' Reedsville office, providing exceptional customer service while supporting Accounting, Operations, Executive Leadership, and Field Personnel.

The position coordinates accounts payable process ensures the accuracy of operational and financial documentation, coordinates accounts payable processes, manages ticket reconciliation and subcontractor records, supports internal communications, and maintains