Accounting Coordinator

Reeder General Contractors; Fort Worth (TX); On-site; USD 45,000 - 65,000; Full time

Job summary

Reeder General Contractors seeks an Accounting Coordinator to manage day-to-day financial operations with a primary focus on AP/AR, invoicing, payments, and accurate record-keeping across the company.

You will coordinate with the controller, handle lien waivers in GCPay, pay applications, asset tracking, COI compliance, onboarding new team members, and support a safety-first culture.

Qualifications

• Fundamental AP/AR knowledge and accounting principles.
• Strong attention to detail and organizational skills.
• Clear communication and deadline-oriented work ethic.
• Proficiency with Excel and Outlook for daily tasks.
• Experience with GCPay and vendor management is a plus.

Responsibilities

• Invoice Processing: Accounts Payable & Receivable Support: Assist with processing invoices and payments, ensuring timely and accurate recording of transactions.
• Payment Processing: Prepare and process vendor payments, ensuring all payments are made within company terms and deadlines.
• Vendor Management: Maintain relationships with vendors and suppliers, update contact details and payment terms as needed.
• Lien Waivers: Review and process lien waivers via GCPay; manage conditional/unconditional waivers and keep records.
• Subcontractor Pay Apps: Review and approve pay applications in GCPay; ensure timely approvals and adherence to policy.
• Subcontractor Pay Outs: Track owner payments, verify lien waivers, organize bond claims and coordinate with project teams on withholdings.
• Fixed Assets: Tag assets, track movements, and link assets to jobs for operational control.
• Credit Card Processing: Collect receipts, code transactions, reconcile expenses, and maintain organized files.
• COI Compliance: Manage COIs, track expirations, and ensure insurer compliance.
• Onboarding: Mentor new team members and interns, share processes and support monthly accounting cycle.

Skills

AP/AR processes

Attention to detail

Communication skills

Task prioritization

Excel & Outlook

Problem solving

Teamwork

Time management

Tools

GCPay

Accounting software

Job description

Who we are:

At Reeder General Contractors, we are driven by a clear mission: to provide opportunity and add value to the lives of the people we work with. We accomplish this by delivering purpose-driven construction services rooted in a safety-first approach, servant leadership, family values, and an unwavering commitment to excellence. Simply put, our mission is to Make People Better—our employees, our partners, and the communities we serve

Role Overview:

The Accounting Coordinator plays a key role in the day-to-day financial operations of the company, with a primary focus on Accounts Payable (AP) and Accounts Receivable (AR). This position is responsible for processing invoices, issuing payments, generating customer billings, and maintaining accurate financial records. The role also includes maintaining vendor and customer relationships, ensuring timely payments and collections, and supporting general accounting tasks as needed.

Key Responsibilities:

Invoice Processing: Accounts Payable & Receivable Support: Assist with processing invoices and payments, ensuring timely and accurate recording of transactions. Help manage accounts receivable functions, including invoicing, tracking outstanding payments, and following up on overdue accounts. Support the reconciliation of vendor statements and ensure all discrepancies are resolved promptly.

Payment Processing: Prepare and process vendor payments, ensuring all payments are made within company terms and deadlines. Coordinate with the controller to ensure accurate and timely payment disbursements (via check, ACH, wire transfer, etc.). Resolve payment discrepancies and ensure accurate payment records.

Vendor Management: The Accounting Coordinator must accelerate inquiries and disputes, to the Accounting Manager. Vendor management requires maintaining relationships with vendors and suppliers. Update contact details and payment terms if needed to support the accounting team records.

Lien Waivers: The Accounting Coordinator is responsible for ensuring timely review and processing of lien waivers through GCPay prior to subcontractor payouts. Accurately follow approval workflows and understand the differences between conditional and unconditional waivers. Maintain organized records and assist in communication with subcontractors when needed. Building relationships with subcontractors and ensure that Lein waivers are handled in a timely manner.

Subcontractor Pay Application Processing: The Accounting Coordinator is responsible for ensuring that all pay applications in GCPay are thoroughly reviewed and approved by the relevant team members. This includes verifying the accuracy and completeness of the pay applications, coordinating with the necessary parties to obtain approvals, and ensuring that the process aligns with company policies and timelines. The role requires attention to detail and effective communication to guarantee that all required approvals are obtained in a timely manner.

Subcontractor Pay Application Pay Outs: The Accounting Coordinator is responsible for tracking occurrences of Owner payments on the accounting calendar. Other responsibilities include the verification of retrieval of all lien waivers from trade partners and any tiered vendors from the previous month. The responsibility of the Accounting Coordinator in Pay Outs also includes organizing and storing bond claims or notices on server and job folder for joint checks. Responsibilities also include coordinating with the project team to identify any payments that need to be withheld and ensuring that all required lien waivers—both from trade partners and lower‑tier vendors—have been received for prior payments

Fixed Assets/Equipment Monitoring: The Accounting Coordinator supports the company’s equipment and fixed asset process by tagging physical assets, capturing basic asset details, and maintaining current tracking logs. This role ensures all new assets are labeled and linked to job sites or employees, and that movements are recorded consistently to support operational control.

Credit Card Processing: The Accounting Coordinator supports the weekly credit card processing cycle by collecting and organizing receipts, ensuring transactions are accurately coded, and assisting in reconciling expenses. Responsibilities include communicating with cardholders to resolve missing or unclear documentation and maintaining consistent file organization to support efficient expense reporting and review by the Accounting Specialist.

COI Compliance: The Accounting Coordinator – COI Compliance is responsible for supporting insurance compliance by ensuring accurate and timely management of Certificates of Insurance (COIs) for vendors, contractors, and service providers. This role involves maintaining up‑to‑date COI documentation, monitoring expiration dates, and ensuring adherence to internal risk management policies and external insurance requirements. Key duties include document management, COI tracking and renewal coordination, and ensuring compliance with standardized procedures. The coordinator plays a critical role in minimizing risk exposure by helping enforce proper documentation and supporting audits or reviews related to insurance compliance

Onboarding: The Accounting Coordinator responsibilities for onboarding and mentorship of new team members and Interns involve familiarizing themselves with software, procedures, and relevant company policies. They help guide new team members through specific tasks, encourage shadowing, and help them understand industry needs. They will provide hands‑on support to help them understand the monthly accounting cycle. The Accounting Coordinator will be able to help new team members build technical skills and effectively integrate into the accounting team. Communicate REEDER's organizational structure and definition of accounting roles, can act as a \"buddy\" for guidance and support as a new hire or Intern is onboarded. Responsibilities include knowledge sharing or transfer, feedback, networking and introducing coworkers, encouragement and embodying REEDER values.

Working Conditions:

This position is primarily performed in an office environment and requires prolonged periods of sitting, working at a computer, and communicating with internal team members, subcontractors, and vendors. Occasional flexibility may be required to meet payment deadlines.

Knowledge, Skills, Abilities:

Competencies

• Basic understanding of AP/AR processes and accounting principles
• Strong attention to detail and organizations skills
• Effective communication skills (verbal and written)
• Ability to prioritize tasks and meet deadlines
• Proficiency in Microsoft Excel and Outlook

Skills

• Problem solving skills
• Attention to detail and ensuring accuracy
• Time management/escalation
• Proficient in Microsoft Office Suite (Excel, Word, Outlook). Experience with accounting software
• Critical thinking skills
• Interpersonal skills
• Team oriented

Trainings and Certifications

• Foundation software training (internal or vendor-led)
• GCPay basic understanding
• Construction Industry Accounting Basics (via CFMA)

Our Core Values:

Safety

We lead with a safety‑first approach in everything we do. Safety is a core value embedded into every decision, jobsite, and interaction.

Servant Leadership

We lead by example, serve first, stay humble, take responsibility, and put people first. We are accountable and committed to developing others.

Family

We operate as one team built on unity, trust, support, and accountability. Strong relationships create strong results.

Commitment to Excellence

We execute with discipline and consistency. We take pride in our work, pursue continuous improvement, take ownership, and protect the reputation we have worked hard to build.

Equal Employment Opportunity

Reeder Construction is an Equal Opportunity Employer. We are committed to providing equal employment opportunities to all employees and applicants and prohibit discrimination and harassment of any type without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, disability, genetic information, veteran status, or any other protected characteristic in accordance with applicable federal, state, and local laws.