Executive Assistant & Board Liaison

OPPORTUNITY PARTNERS; Hopkins (MN); On-site; USD 39,000 - 55,000; Full time

Job summary

Opportunity Partners in the Twin Cities seeks an experienced Executive Assistant & Board Liaison to support the President & CEO, the Executive Team, and the Board of Directors. This role coordinates governance activities, manages calendars, prepares materials, and facilitates communication with internal and external stakeholders.

Ideal candidates have 3–5 years of progressive executive administrative experience in a nonprofit or healthcare setting, demonstrate discretion, and bring strong

Qualifications

• 3–5 years of progressively responsible executive administrative, board support, or senior-level administrative experience.
• Experience in a nonprofit, healthcare, human services, disability services, or similar mission-driven organization.
• Experience supporting executives, leadership teams, boards of directors, or governing bodies.
• Exceptional written, verbal, and interpersonal communication skills.
• Strong organizational, project management, and time management abilities.
• Advanced proficiency with Microsoft 365, including Outlook, Teams, Word, Excel, PowerPoint, and SharePoint.
• Demonstrated ability to manage multiple priorities with high attention to detail and accuracy.

Responsibilities

• Coordinate Executive Team meetings, retreats, and planning sessions.
• Assist with strategic planning activities and organizational initiatives.
• Support leadership communication efforts and internal announcements.
• Develop systems and processes that improve organizational efficiency and workflow.
• Manage special projects as assigned by the President & CEO.

Skills

Calendar management

Executive communication

Discretion & confidentiality

Project coordination

Stakeholder management

Time management

Tools

Microsoft 365

Outlook

Teams

Word

Excel

PowerPoint

SharePoint

Job description

As one of the most respected nonprofits in the Twin Cities, Opportunity Partners delivers award-winning, mission-driven services for adults with disabilities. When you work at Opportunity Partners, you Do Work That Matters – you improve the lives of individuals and families in our community. The important work you do brings joy to others and gives you a feeling of accomplishment and fulfillment.

We’re seeking caring and dedicated individuals who want to Do Work That Matters by supporting people in employment, enrichment, or residential settings. Our inclusive, supportive work environment values and celebrates employees, along with the people we serve.

Become a team member and Do Work That Matters.

Job Summary:

The Executive Assistant & Board Liaison provides high-level administrative, project coordination, and governance support to the President & CEO, Executive Team, and Board of Directors. This trusted position serves as a central point of coordination across leadership, ensuring efficient executive operations, seamless board administration, and effective communication among internal and external stakeholders.

The role requires exceptional judgment, discretion, organization, and relationship management. The Executive Assistant & Board Liaison helps leaders maximize their effectiveness by managing priorities, coordinating critical activities, preparing high-quality materials, and ensuring strong governance practices.

• Schedule: Monday to Friday from 8:00 AM to 4:00 PM. You will work some evenings and weekends based upon board meetings and events.
• Wage: $34.00 per hour

How you will make a difference at Opportunity Partners:

Executive Support

• Manage complex calendars, scheduling, and meeting coordination for the President & CEO.
• Coordinate executive leadership meetings, agendas, materials, and follow-up actions.
• Prepare correspondence, reports, presentations, and briefing materials.
• Track strategic priorities, deadlines, and organizational commitments.
• Coordinate executive travel, registrations, and logistics.
• Manage sensitive and confidential information with discretion and professionalism.
• Serve as a gatekeeper and facilitator for executive communications.
• Serve as the primary administrative liaison to the Board of Directors.
• Coordinate all Board and committee meetings, including scheduling, logistics, and technology support.
• Prepare, compile, format, and distribute board packets, meeting materials, and governance documents.
• Attend Board meetings and designated committee meetings; document and maintain official meeting minutes.
• Maintain board records, policies, rosters, bylaws, resolutions, committee charters, and governance archives.
• Support board recruitment, onboarding, orientation, education, and annual evaluations.
• Track board member terms, committee assignments, attendance, and governance requirements.
• Partner with the Board Chair and President & CEO to support effective board governance, board development, and board operations.
• Coordinate board retreats, special meetings, and governance-related activities.

Executive Team & Organizational Support

• Coordinate Executive Team meetings, retreats, and planning sessions.
• Assist with strategic planning activities and organizational initiatives.
• Support leadership communication efforts and internal announcements.
• Develop systems and processes that improve organizational efficiency and workflow.
• Manage special projects as assigned by the President & CEO.
• Coordinate follow-up and accountability for Executive Team action items and priorities.

Administrative Operations

• Maintain executive and board filing systems.
• Ensure secure storage and retention of governance records and confidential information.
• Support budget tracking, purchasing, and administrative processes.
• Identify opportunities to streamline systems and improve efficiency.
• Maintain executive, board, and governance records in compliance with organizational policies.

What you will bring to Opportunity Partners:

• Three to five years of progressively responsible executive administrative, board support, or senior-level administrative experience.
• Experience in a nonprofit, healthcare, human services, disability services, or similar mission-driven organization.
• Experience supporting executives, leadership teams, boards of directors, or governing bodies.
• Exceptional written, verbal, and interpersonal communication skills.
• Strong organizational, project management, and time management abilities.
• Advanced proficiency with Microsoft 365, including Outlook, Teams, Word, Excel, PowerPoint, and SharePoint.
• Demonstrated ability to manage multiple priorities with high attention to detail and accuracy.
• Ability to exercise sound judgment, maintain confidentiality, and handle sensitive information with professionalism.

Opportunity Partners is an Equal Opportunity employer committed to affirmative action and a welcoming environment for people of diverse communities. Our call to advance diversity, equity and inclusion is rooted in our organizational values and in our mission.