Administrative and Financial Coordinator

your Jared; Providence (RI); Hybrid; USD 60,000 - 75,000; Full time

Job summary

Brown University is seeking an Administrative and Financial Coordinator to provide financial, grants, and operational support for the IMPACT Collaboratory. The role handles invoice processing, reimbursements, procurement, and expense tracking within Brown’s financial systems, and supports grant administration and reporting.

This is a hybrid eligible, full-time position with a fixed end date of 2026-08-31. A college-level coordination role within Brown’s Department of Health Services, Policy &

Qualifications

• Associates degree and 3+ years of administrative experience.
• Experience in a university setting preferred.

Responsibilities

• Coordinate financial transactions including invoicing, reimbursements, procurement and expense tracking in Brown’s financial systems.
• Support grant administration activities and federal reporting/compliance processes.
• Assist with administrative operations, meetings, communications and special events to ensure smooth functioning of the IMPACT team.

Skills

Communication

Analytical skills

Customer service

Attention to detail

Event planning

Independent work

Time management

Microsoft & Google platforms

Education

Associates degree + 3 years admin experience

Tools

Microsoft Office

Google Workspace

Job description

Job Description

The Administrative and Financial Coordinator provides financial, grants, and operational support to the IMPACT Collaboratory. The position is responsible for coordinating financial transactions, supporting grant administration activities, maintaining financial documentation, and assisting with federal reporting and compliance processes. The Coordinator serves as a key resource for financial operations, including invoice processing, reimbursements, procurement, and expense tracking within Brown’s financial systems. In addition, the role supports administrative operations, meetings, communications, and special events to ensure the effective functioning of the IMPACT team.

This is a hybrid eligible position.

All offers of employment are contingent upon a criminal background check and education verification satisfactory to Brown University.

This is a fixed term position with a current end date August 31, 2026, which may be extended based upon available funding.

Education and experience

• Associates degree and at least 3 years of administrative experience, or equivalent combination of skills and experience.
• Experience in a university setting, preferred.

Job Competencies

• Excellent communication skills
• Excellent analytical skills
• Customer-focused, customer service oriented
• Excellent attention to detail
• Experience with event planning and scheduling
• Works independently and uses judgment and discretion
• Ability to be flexible in a constantly shifting environment with tight deadlines and high volume of activity
• Excellent administrative and organization skills
• Initiative and ability to work independently and as a member of a team
• Ability to multi-task and prioritize workload
• Proficient in Microsoft and Google platforms

Benefits of Working at Brown

Please review additional information on the Benefits of Working at Brown.

Recruiting Start Date

2026-06-23

Job Posting Title

Administrative and Financial Coordinator

Department

Department of Health Services, Policy & Practice

Grade

Grade 8

Worker Type

Employee

Worker Sub-Type

Fixed Term (Fixed Term)

Time Type

Full time

Scheduled Weekly Hours

37.5

Position Work Location

Hybrid

This position is not eligible for visa sponsorship.

Brown University is a registered employer in the following states: Rhode Island, California, Colorado, Connecticut, Florida, Maryland, Massachusetts, New York, New Hampshire, New Jersey, North Carolina, Washington, D.C. All remote work must be performed in a state in which Brown is registered to do business.

Still Have Questions?

If you have any questions you may contact [e-mail].

Brown is an E-Verify Employer

Brown University provides equal opportunity and prohibits discrimination, harassment and retaliation based upon a person’s race, color, religion, sex, age, national or ethnic origin, disability, veteran status, sexual orientation, gender identity, gender expression, or any other characteristic protected under applicable law, in the administration of its policies, programs, and activities. The University recognizes and rewards individuals on the basis of qualifications and performance. The University maintains certain affirmative action programs in compliance with applicable law.