Administrative and Financial Assistant

Acquire4Hire; Louisville (KY); On-site; USD 10,000 - 60,000; Part time

Job summary

Acquire4Hire is seeking a part-time Administrative and Financial Assistant. Responsibilities include managing financial records, assisting with administrative tasks at Trinity Presbyterian Preschool, and maintaining positive relationships with families and staff. Candidates should have strong QuickBooks and Microsoft Office skills, along with a high school diploma.

Benefits

Sick and Personal Days

Free Tuition For Staff Children

Retention Bonus every 3 Months

Qualifications

• Proficiency in QuickBooks and filing taxes.
• Experience in Microsoft Office Suite (Word, Excel, PowerPoint).
• Ability to pass state background requirements.

Responsibilities

• Prepare and manage documents for preschool programs.
• Maintain financial records, including payroll and tuition billing.
• Assist with administrative duties such as messaging and data backups.

Skills

QuickBooks

Microsoft Word

Excel

Power Point

Education

High School Diploma

Job description

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Summary

Trinity Presbyterian Preschool is seeking a part time financial and administrative assistant to perform clerical and financial tasks.

Summary

Trinity Presbyterian Preschool is seeking a part time financial and administrative assistant to perform clerical and financial tasks.

Duties

Administrative Responsibilities:

• Prepare documents for the preschool program
• Ensure all state mandated student documents are complete and on file in the office
• Maintain and update student files
• Maintain student immunization records
• Copy material for the office staff and teachers
• Answer phone and check daily phone and email messages
• Secure information by completing data based back ups
• Assist with morning and afternoon carpool
• Be a team player who establishes positive, respectful and professional relationships with students, parents, colleagues and visitors
• Maintain good personal hygiene
• Continue professional growth by attending early childhood trainings and monthly staff meetings
  
  

Financial Responsibilities:

• Maintain staff payroll and accompanying records
• Prepare monthly financial report
• Bill and collect student tuition payments
• Record and pay taxes
• Pay invoices
• Maintain financial investments
• Attend monthly Preschool Board meetings
  
  

Requirements

• High School Diploma
• Proficiency in QuickBooks and filing quarterly, federal, state and local taxes
• Proficiency in Microsoft Word, Excel and Power Point
• Pass state background requirements
• Follow Kentucky state regulations and Trinity Presbyterian Church policies
  
  

Nice To Haves

• Previous experience working in an early childhood program
  
  

Benefits

• Sick and Personal Days
• Free Tuition For Staff Children
• 'Retention Bonus every 3 Months

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Part-time

Job function

• Job function

  Finance and Sales

• Industries

  IT Services and IT Consulting

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