Administrative and Financial Assistant

Child Care Resources Inc; Louisville (KY); On-site; USD 30,000 - 40,000; Part time

Job summary

An established industry player is looking for a part-time financial and administrative assistant to support their preschool program. This role involves managing clerical tasks, maintaining student records, and handling financial responsibilities such as payroll and tuition billing. The ideal candidate will have strong proficiency in QuickBooks and Microsoft Office, along with a high school diploma. Join a supportive team environment where you can contribute to the growth and development of young learners while enjoying benefits like free tuition for staff children and a retention bonus every three months.

Benefits

Sick and Personal Days

Free Tuition For Staff Children

Retention Bonus every 3 Months

Qualifications

• Proficiency in QuickBooks and filing taxes.
• Strong clerical skills and attention to detail.

Responsibilities

• Prepare documents and maintain student files.
• Manage payroll and prepare financial reports.
• Assist with carpool and maintain positive relationships.

Skills

QuickBooks

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Clerical Skills

Education

High School Diploma

Job description

Summary

Trinity Presbyterian Preschool is seeking a part time financial and administrative assistant to perform clerical and financial tasks.

Duties

Administrative Responsibilities:

• Prepare documents for the preschool program
• Ensure all state mandated student documents are complete and on file in the office
• Maintain and update student files
• Maintain student immunization records
• Copy material for the office staff and teachers
• Answer phone and check daily phone and email messages
• Secure information by completing data based back ups
• Assist with morning and afternoon carpool
• Be a team player who establishes positive, respectful and professional relationships with students, parents, colleagues and visitors
• Maintain good personal hygiene
• Continue professional growth by attending early childhood trainings and monthly staff meetings

Financial Responsibilities:

• Maintain staff payroll and accompanying records
• Prepare monthly financial report
• Bill and collect student tuition payments
• Record and pay taxes
• Pay invoices
• Maintain financial investments
• Attend monthly Preschool Board meetings

Requirements

• High School Diploma
• Proficiency in QuickBooks and filing quarterly, federal, state and local taxes
• Proficiency in Microsoft Word, Excel and Power Point
• Pass state background requirements
• Follow Kentucky state regulations and Trinity Presbyterian Church policies

Nice To Haves

• Previous experience working in an early childhood program

Benefits

• Sick and Personal Days
• Free Tuition For Staff Children
• 'Retention Bonus every 3 Months