Administrative and Data Coordinator

Nemours in; Orlando (FL); On-site; USD 32,000 - 48,000; Full time

Job summary

Nemours Children's Health in Orlando is seeking an Administrative and Data Coordinator to provide essential support to the Clinical Trials Manager and the Research Core. The role combines administrative tasks with data management and scheduling duties.

You will handle calendar coordination, meeting minutes, travel arrangements, and confidential information, ensuring smooth operations for the research team and compliance with organizational standards.

Qualifications

• Associate's degree required
• 6 months to a year of relevant experience required

Responsibilities

• Day-to-day support to Clinical Trials Manager, Research Clinical Coordinators and Research Clinical Assistants, other duties as needed; prioritize and work independently
• Responsible for managing calendar for assigned persons
• Confidentiality in all aspects of the position
• Receive/field and initiate phone calls and other communications using verbal, written and electronic media; receive visitors
• Maintenance and typing of data files and spreadsheets; filing and photocopying
• Complete special projects at the direction of the Clinical Trials Manager.
• Travel arrangements, reimbursements, and arrange special functions accommodations
• Take minutes and serve as recording assistant for staff meetings
• Meet regularly with supervisor and other members of the department as needed to receive and disseminate pertinent information and discuss issues of relevance.

Skills

Calendar management

Data management

Meeting minutes

Administrative support

Education

Associate's degree

Tools

Greenphire management

Job description

Administrative and Data Coordinator (Finance)

Nemours is hiring an Administrative and Data Coordinator in our Research Department. The primary function is to provide administrative, secretarial, and technical support to the Clinical Trials Manager and the Clinical Research Core on a daily basis. Job duties include but are not limited to: Patient scheduling, registration and Greenphire management.

Work in concert with other members of the research core team in relation to administrative and regulatory functions. Coordinate and act as recording assistant for staff meetings. Act as research backup support to research coordinators and assistants during times of absence or when needed for larger functions. The Administrative and Data Coordinator will have reporting responsibilities to the Clinical Trials Manager.

Primary Responsibilities

• Day-to-day support to Clinical Trials Manager, Research Clinical Coordinators and Research Clinical Assistants, other duties as needed; prioritize and work independently
• Responsible for managing calendar for assigned persons
• Confidentiality in all aspects of the position
• Receive/field and initiate phone calls and other communications using verbal, written and electronic media; receive visitors
• Maintenance and typing of data files and spreadsheets; filing and photocopying
• Complete special projects at the direction of the Clinical Trials Manager.
• Travel arrangements, reimbursements, and arrange special functions accommodations
• Take minutes and serve as recording assistant for staff meetings
• Meet regularly with supervisor and other members of the department as needed to receive and disseminate pertinent information and discuss issues of relevance.

Qualifications

• Associate's degree required
• 6 months to a year of relevant experience required

About Us

Nemours Children's Health is an internationally recognized pediatric health system serving more than 1.7 million patient encounters each year. We deliver care across six states through two freestanding children's hospitals - Nemours Children's Hospital, Delaware and Nemours Children's Hospital, Florida - along with a network of more than 80 primary, urgent, and specialty care practices and more than 40 hospital partnerships.

Backed by the Nemours Foundation and Alfred I. duPont Trust, our $1.7B nonprofit system is dedicated to improving children's health through clinical care, research, education, advocacy, and prevention. Our Whole Child Health approach focuses equally on prevention and treatment, partnering with communities to help every child thrive.

Inclusion and belonging guide our strategy and growth. We are committed to culturally relevant care, reducing health disparities, and fostering an environment where every associate, patient, and family feels supported and valued.

Learn more at Nemours.org .