Administrative and Data Coordinator

The Nemours Foundation; Orlando (FL); On-site; USD 38,000 - 52,000; Full time

Job summary

The Nemours Foundation's Research Department is seeking an Administrative and Data Coordinator to provide administrative, secretarial, and technical support to the Clinical Trials Manager and the Clinical Research Core in Orlando.

The role emphasizes scheduling, data maintenance, meeting minutes, travel arrangements, and confidential handling of information. An Associate's degree and 6–12 months of relevant experience are required.

Qualifications

• Associate's degree required.
• 6 months to a year of relevant experience required.

Responsibilities

• Day-to-day support to the Clinical Trials Manager and Coordinators; prioritize and work independently.
• Manage calendars for assigned persons.
• Maintain confidentiality in all aspects of the position.
• Receive/field and initiate calls and other communications; receive visitors.
• Maintain and type data files and spreadsheets; filing and photocopying.
• Complete special projects at the direction of the Clinical Trials Manager.
• Arrange travel, reimbursements, and special events accommodations.
• Take minutes and serve as recording assistant for staff meetings.
• Meet regularly with supervisor to disseminate pertinent information.

Skills

Administrative support

Education

Associate's degree

Job description

Nemours is hiring an Administrative and Data Coordinator in our Research Department. The primary function is to provide administrative, secretarial, and technical support to the Clinical Trials Manager andthe Clinical Research Core on a daily basis. Job duties include but are not limited to: Patient scheduling, registration and Greenphire management.

Work in concert with other members of the research core team in relation to administrative and regulatory functions.Coordinate and act as recording assistant for staff meetings. Act as research backup support to research coordinators and assistants during times of absence or when needed for larger functions. The Administrative and Data Coordinator will have reporting responsibilities to the Clinical Trials Manager.

Primary Responsibilities:

1. Day-to-day support to Clinical Trials Manager, Research Clinical Coordinators and Research Clinical Assistants, other duties as needed; prioritize and work independently
2. Responsible for managing calendar for assigned persons
3. Confidentiality in all aspects of the position
4. Receive/field and initiate phone calls and other communications using verbal, written and electronic media; receive visitors
5. Maintenance and typing of data files and spreadsheets; filing and photocopying
6. Complete special projects at the direction of the Clinical Trials Manager.
7. Travel arrangements, reimbursements, and arrange special functions accommodations
8. Take minutes and serve as recording assistant for staff meetings
9. Meet regularly with supervisor and other members of the department as needed to receive and disseminate pertinent information and discuss issues of relevance.

Qualifications:

• Associate's degree required
• 6 months to a year of relevant experience required