Administrative and Accounting Assistant (Part Time)

Georgia Western LLC; Kennesaw (GA); On-site; USD 21,000 - 28,000; Part time

Benefits offered by this job

Hourly pay rate

Flexible scheduling

Friendly environment

Job summary

Georgia Western LLC in Kennesaw, GA is seeking a detail-oriented Part-Time Administrative & Accounting Assistant to support accounting, order fulfillment, and general office tasks. This onsite role offers flexible hours within a 15–20 hour week window and requires strong MS Office skills, accuracy, and the ability to work independently or with a team.

Responsibilities include processing invoices, vendor communications, onboarding new customers, and maintaining job-margin records in Excel.

Qualifications

• High school diploma or equivalent; some college coursework in business or accounting is a plus.
• Prior experience in administrative, clerical, or entry-level accounting/bookkeeping preferred.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Strong written and verbal communication with a professional demeanor.
• High level of accuracy, organization, and attention to detail.

Responsibilities

• Process accounts payable and accounts receivable; print and organize vendor invoices.
• Reach out to vendors to obtain ACH payment information.
• Assist with new customer onboarding and reference check requests.
• Follow up on past-due invoices with customers via email.
• Pull part-sale job files for shipment readiness and verify invoice status.
• Update and maintain the job margin spreadsheet in Excel.
• Maintain organized physical and electronic records; scan and archive daily paperwork.

Skills

MS Office

Excel

Communication

Organization

Education

High school diploma

Some college coursework in business or accounting

Tools

Excel

Outlook

Word

Job description

Description

About the Role

Georgia Western is seeking a detail-oriented, organized, and reliable Part-Time Administrative & Accounting Assistant to join our team. In this role, you will provide vital support across accounting, order fulfillment, and general office administration, ensuring our daily operations run smoothly and efficiently.

Location: Kennesaw, GA “Onsite”
Job Type: Part-Time (approx. [Number, e.g., 15–20] hours per week)
Schedule: [e.g., Monday – Friday, flexible morning/afternoon schedule]

Key Responsibilities

Accounts Payable & Receivable Support

• Print, enter, and organize vendor invoices accurately in our system.
• Reach out to vendors via phone or email to obtain ACH payment information.
• Assist with new customer onboarding and send reference check requests via email.
• Conduct professional email follow-ups with customers regarding past-due invoices.

Job Processing & Operations

• Pull part-sale job files upon shipment arrival to ensure orders are ready for prompt dispatch.
• Review completed job files to confirm invoice payment status.
• Assist in updating and maintaining the job margin spreadsheet in Excel.

Document Management & General Office Support

• Maintain clean, organized physical and electronic records for job files, vendor packing slips, and invoices.
• Scan, sort, and archive daily paperwork and operational records.
• Assist team members with additional clerical and administrative duties as needed.

Requirements

Qualifications

• High school diploma or equivalent (some college coursework in business or accounting is a plus).
• Prior experience in an administrative, clerical, or entry-level accounting/bookkeeping role preferred.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Strong written and verbal communication skills with a professional demeanor.
• High level of accuracy, organization, and attention to detail.
• Ability to prioritize tasks and work both independently and collaboratively.

Compensation & Perks

• Hourly Pay: [Rate/Hour, e.g., 15.00 – $20.00/hr], commensurate with experience.
• Flexible part-time scheduling.
• Friendly, supportive work environment.