Administrative and Accounting Assistant (Part Time)

Georgia Western INC; Kennesaw (GA); On-site; USD 21,000 - 28,000; Part time

Benefits offered by this job

Flexible part-time scheduling

Onsite in Kennesaw, GA

Friendly, supportive work environment

Job summary

Georgia Western is seeking a detail-oriented Part-Time Administrative & Accounting Assistant to support accounting, order fulfillment, and general office operations. Location is Kennesaw, GA, onsite, with a flexible 15–20 hours per week schedule.

Responsibilities include processing invoices, vendor communications for ACH data, onboarding customers, and maintaining the job margin Excel sheet. Requires high school diploma, proficiency in Microsoft Office, and strong communication skills.

Qualifications

• High school diploma or equivalent; business/accounting coursework is a plus.
• Prior administrative or entry-level accounting/bookkeeping experience preferred.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Strong written and verbal communication; professional demeanor.
• High accuracy, organization, and attention to detail.
• Ability to prioritize tasks and work independently and collaboratively.

Responsibilities

• Process vendor invoices and organize in the system.
• Reach out to vendors to obtain ACH payment information.
• Assist with onboarding new customers and reference checks.
• Conduct professional email follow-ups regarding past-due invoices.
• Pull part-sale job files and ensure readiness for dispatch.
• Review invoice status and update the margin spreadsheet in Excel.
• Maintain organized physical and electronic records of invoices and packing slips.

Skills

Attention to detail

Organization

Written communication

Verbal communication

Education

High school diploma or equivalent

Business or accounting coursework

Tools

Microsoft Office (Word, Excel, Outlook)

Job description

Description

About the Role

Georgia Western is seeking a detail-oriented, organized, and reliable Part-Time Administrative & Accounting Assistant to join our team. In this role, you will provide vital support across accounting, order fulfillment, and general office administration, ensuring our daily operations run smoothly and efficiently.

Location: Kennesaw, GA “Onsite”
Job Type: Part-Time (approx. [Number, e.g., 15–20] hours per week)
Schedule: [e.g., Monday – Friday, flexible morning/afternoon schedule]

Key Responsibilities

Accounts Payable & Receivable Support

• Print, enter, and organize vendor invoices accurately in our system.
• Reach out to vendors via phone or email to obtain ACH payment information.
• Assist with new customer onboarding and send reference check requests via email.
• Conduct professional email follow-ups with customers regarding past-due invoices.

Job Processing & Operations

• Pull part-sale job files upon shipment arrival to ensure orders are ready for prompt dispatch.
• Review completed job files to confirm invoice payment status.
• Assist in updating and maintaining the job margin spreadsheet in Excel.

Document Management & General Office Support

• Maintain clean, organized physical and electronic records for job files, vendor packing slips, and invoices.
• Scan, sort, and archive daily paperwork and operational records.
• Assist team members with additional clerical and administrative duties as needed.

Requirements

Qualifications

• High school diploma or equivalent (some college coursework in business or accounting is a plus).
• Prior experience in an administrative, clerical, or entry-level accounting/bookkeeping role preferred.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Strong written and verbal communication skills with a professional demeanor.
• High level of accuracy, organization, and attention to detail.
• Ability to prioritize tasks and work both independently and collaboratively.

Compensation & Perks

• Hourly Pay: [Rate/Hour, e.g., 15.00 – $20.00/hr], commensurate with experience.
• Flexible part-time scheduling.
• Friendly, supportive work environment.