Administrative Analyst & Program Coordinator

Ultimate Staffing Services; Lakeville (MN); Hybrid; USD 33,062 - 35,817; Part time

Job summary

Ultimate Staffing Services is seeking detail-oriented professionals to support financial operations, reporting, reimbursement programs, pricing administration, and customer program initiatives in a hybrid role with an immediate start.

Ideal candidates will have strong Excel skills, experience in accounting or financial operations, and the ability to manage multiple priorities while communicating effectively with internal stakeholders.

Qualifications

• Experience with data, reporting, reconciliations, financial records, or administrative processes.
• Excellent attention to detail and organizational skills.
• Ability to manage multiple priorities and meet deadlines.
• Strong written and verbal communication skills.
• Analytical mindset and problem-solving ability.
• Ability to learn new systems and processes quickly.

Responsibilities

• Analyze and validate data within reports and spreadsheets.
• Research and resolve discrepancies.
• Process and track rebates, promotions, reimbursements, and pricing-related information.
• Maintain accurate documentation and records.
• Support internal teams with reporting, program administration, and operational requests.
• Perform reconciliations and data audits.
• Communicate with internal stakeholders regarding program status, reporting, and issue resolution.
• Assist with process improvement initiatives and special projects.

Skills

Excel

Data analysis

Attention to detail

Communication

Job description

Salary: USD24 - USD26 per hour

$24-26/hr | Hybrid Schedule | Immediate Openings

We're partnering with a growing organization seeking detail-oriented professionals to support financial operations, reporting, reimbursement programs, pricing administration, and customer program initiatives.

This is an excellent opportunity for candidates with strong Excel skills and experience in accounting, financial operations, reporting, analytics, administrative support, or program coordination.

What You'll Be Doing

• Analyze and validate data within reports and spreadsheets


• Research and resolve discrepancies


• Process and track rebates, promotions, reimbursements, and pricing-related information


• Maintain accurate documentation and records


• Support internal teams with reporting, program administration, and operational requests


• Perform reconciliations and data audits


• Communicate with internal stakeholders regarding program status, reporting, and issue resolution


• Assist with process improvement initiatives and special projects

What We're Looking For

• Experience working with data, reporting, reconciliations, financial records, or administrative processes


• Excellent attention to detail and organizational skills


• Ability to manage multiple priorities and meet deadlines


• Strong written and verbal communication skills


• Analytical mindset and problem-solving ability


• Ability to learn new systems and processes quickly

Schedule & Compensation

• $24-26/hr


• 3-6 month contract assignment


• Potential for extension or conversion based on business needs and performance (not guaranteed)


• First two weeks fully onsite for training


• Hybrid schedule after training (3 days onsite / 2 days remote)

Preferred Skills

• Conditional Formatting


• Data Validation


• Reporting & Reconciliations


• Financial or Operational Analysis

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Yes, I am currently eligible to work (work permit/visa/citizenship) in the country to which I am applying. No, I am not currently eligible to work (work permit/visa/citizenship) in the country to which I am applying.