Administrative Assistant - 37481603

Keysight Technologies; Plano (TX); On-site; USD 34,095 - 48,560; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401K

Job summary

Keysight Technologies in Plano, TX is seeking an Administrative Assistant to provide executive‑level administrative support in a fast‑paced corporate environment.

This hybrid role offers home on Mondays and Fridays and onsite Tue–Thu, with a 9 AM–6 PM CST schedule (40 hours/week). The contract is 6 months, with potential to extend or convert to full‑time.

Qualifications

• Experience providing administrative support to senior leaders in a corporate setting.
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and calendar management.
• Ability to coordinate meetings, travel, and approvals with attention to detail.

Responsibilities

• Manage executive signature approval workflows and timely routing of documents.
• Coordinate purchase order approvals and financial approvals with stakeholders.
• Support leadership meetings: schedule, prepare materials, document minutes, track action items.
• Coordinate domestic and international travel, itineraries and reservations.
• Manage executive calendars across multiple time zones and resolve conflicts.
• Provide general admin support and assist with special projects.
• Build strong cross-functional relationships to facilitate communication and operations.

Skills

Microsoft Office

Calendar management

Communication

Travel coordination

Education

High school diploma or equivalent

Tools

CRM tools

Web applications

Job description

• Hybrid: Monday & Friday - Work from Home; Tuesday, Wednesday & Thursday - work onsite.
• Work Schedule: Monday-Friday, 9 AM - 6 PM (CST) - 40 hours/week with no expected overtime.
• Contract Duration: 6-months contract with potential to extend/or convert full-time employment.
• Interview Process: 1st round interview: MS Teams Video Conference & 2nd round interview: Onsite panel.
• Target Start Date: August 17, 2026.

Job Title: Administrative Assistant

Position Details

• Keysight Location: 800 Klein Road, Suite 100; Plano, TX 75074.
• Hybrid: Monday & Friday - Work from Home; Tuesday, Wednesday & Thursday - work onsite.
• Work Schedule: Monday-Friday, 9 AM - 6 PM (CST) - 40 hours/week with no expected overtime.
• Contract Duration: 6-months contract with potential to extend/or convert full-time employment.
• Interview Process: 1st round interview: MS Teams Video Conference & 2nd round interview: Onsite panel.
• Target Start Date: August 17, 2026.

We are seeking a highly organized, proactive, and detail-oriented Administrative Assistant to provide executive-level administrative support in a fast-paced corporate environment. This role is ideal for someone who excels at managing multiple priorities, communicating effectively across teams, and ensuring day-to-day operations run smoothly.

Key Responsibilities

• Manage executive signature approval workflows, ensuring timely routing and completion of documents.
• Coordinate purchase order approvals and other financial approval processes while maintaining accuracy and following up with stakeholders as needed.
• Support leadership and operations meetings by scheduling sessions, preparing meeting materials, documenting meeting minutes, tracking action items, and following up to ensure timely completion.
• Coordinate domestic and international business travel, including itineraries, reservations, logistics, and travel support.
• Manage executive calendars by scheduling meetings, prioritizing requests, resolving scheduling conflicts, and coordinating across multiple time zones.
• Provide general administrative support, including organizing documents, maintaining records, and assisting with special projects.
• Build and maintain strong working relationships with cross-functional teams to facilitate communication and support efficient business operations.
• This role will interface with Finance and Human Resources. Also, will be supporting 3 Executives.

Qualifications

• High school diploma or equivalent required.
• Previous experience providing administrative support to senior leaders or executives in a corporate environment.
• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Experience with Expense reporting.
• Experience with CRM tools, web applications.
• Complex Calendaring (Domestic & International Travel) experience.
• Experience coordinating meetings, travel arrangements, and business approval processes.
• Excellent organizational, multitasking, and time management skills.
• Experience working with contract approvals and getting signatures.
• SOW's coordination for approvals.
• Experience attending staff meetings and capturing notes.
• Strong written and verbal communication abilities.
• Ability to maintain confidentiality and exercise sound judgment when handling sensitive information.
• Self-motivated, resourceful, and able to work independently with minimal supervision.

Pay Transparency

• This is the pay range that Magnit reasonably expects to pay someone for this position is $30.00/hour - $30.00/hour W-2.
• Benefits: Medical, Dental, Vision, 401K (provided minimum eligibility hours are met).