Administrative Analyst or Project Development Coordinator

City-of-Santa-Clarit; Santa Clarita (CA); On-site; USD 63,000 - 77,000; Full time

Job summary

City of Santa Clarita is hiring for Administrative Analyst or Project Development Coordinator in the City Manager’s Office. The role coordinates the emergency management program, including EOC readiness, training, exercises, and planning, while also supporting legislative research, grant coordination, and cross-department initiatives.

The position requires night/weekend/extended hours during emergencies and offers a pathway to leadership within the City Manager’s Office.

Qualifications

• Bachelor’s Degree in Emergency Management, Public Administration, Public Policy, Communications, or related field.
• Experience in emergency preparedness, EOC functions, or related programs is desirable.
• Experience in legislative analysis and intergovernmental relations is desirable.
• Public speaking experience is desirable.

Responsibilities

• Coordinate day-to-day administration of the City’s emergency preparedness and emergency management programs.
• Assist in developing and updating the Emergency Operations Plan (EOP) and procedures.
• Support EOC readiness, training, exercises, drills, and employee preparedness programs.
• Research emergency management trends, regulations, and best practices; prepare recommendations for readiness.
• Assist with grant applications, reimbursements, reporting, and grant compliance.
• Prepare executive reports, staff reports, and City Council materials.

Skills

Emergency management

Public speaking

Grant administration

Legislative analysis

Project coordination

Education

Bachelor’s Degree in Emergency Management

Public Administration

Business Management

Public Policy

Communications

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

Description/Duties and ResponsibilitiesAdministrative Analyst, Emergency Operations$45.70 - $55.54/hourSteps 1 - 5ORProject Development Coordinator, Emergency Operations$49.21 - $59.81/hourSteps 1 - 5The City of Santa Clarita is hiring one position in the City Manager’s Office at either an Administrative Analyst or Project Development Coordinator level, depending on skill level and qualifications. Under the direction of the Intergovernmental Relations Officer, this position serves as the City’s primary coordinator for the emergency management program, including Emergency Operations Center (EOC) readiness, training, exercises, emergency planning, regional coordination, and disaster response preparedness. In addition, this position will also support strategic City Manager’s Office initiatives, such as legislative research, grant coordination, executive reports, organizational projects, and cross-department initiatives. This position requires the ability to work nights, weekends, holidays, and extended hours during emergencies, as needed.Administrative Analyst Duties and Responsibilities:Coordinates the day-to-day administration of the City's emergency preparedness and emergency management programsAssists in developing, maintaining, and updating the City's Emergency Operations Plan (EOP), departmental emergency procedures, and other emergency planning documentsCoordinates the City’s Emergency Operations Center (EOC) readiness activities, including, but not limited to, maintaining resource information, contact lists, emergency documentation, and operational proceduresAssists with planning, organizing, and coordinating Citywide emergency preparedness training, tabletop exercises, functional exercises, drills, and employee preparedness programsCoordinates meetings with City departments, regional agencies, public safety partners, schools, utilities, nonprofit organizations, and other stakeholders to support emergency preparedness initiativesResearches emergency management best practices, applicable regulations, and emerging trends; prepares recommendations to improve organizational readiness and resilienceAssists with emergency grant applications, reimbursement documentation, reporting requirements, and grant complianceMaintains emergency management records, preparedness documentation, corrective action plans, and project tracking systemsAssists during EOC activations and other emergency incidents as assignedResearches proposed legislation, public policy issues, grant opportunities, and emerging trends affecting local governmentAssists in preparing legislative summaries, executive briefing materials, and recommendations for City leadershipCoordinates meetings, agendas, follow-up activities, and implementation efforts related to legislative and intergovernmental initiativesAssists with the preparation, administration, monitoring, and reporting of grants supporting City prioritiesMonitors consultant agreements, budgets, grant expenditures, and related administrative documentationPrepares executive reports, staff reports, City Council agenda materials, correspondence, presentations, briefing papers, and other written communicationsMaintains current knowledge of new trends and innovations in the field of emergency preparedness, disaster relief, and legislation; participates in professional developmentRepresents the City Manager's Office at meetings, workshops, community events, and regional committees as assignedDevelops and maintains collaborative working relationships with City departments, governmental agencies, community organizations, consultants, and members of the publicResponds to inquiries, researches issues, and provides information regarding assigned programs and projectsPerforms other related duties as assignedProject Development Coordinator Duties and Responsibilities:In addition to the job duties and responsibilities listed for the Administrative Analyst, this levelServes as project manager for the City's emergency preparedness and business continuity programs, independently managing complex, multi-department projects from planning through implementationLeads the development, implementation, evaluation, and continuous improvement of the City's EOP, recovery plans, and related emergency management programsDevelops long-range project implementation strategies, work plans, schedules, performance measures, and resource requirements for major emergency management initiativesPlans, directs, facilitates, and evaluates Citywide emergency preparedness exercises, EOC training, drills, and activations; prepares after-action reports and oversees implementation of corrective actionsCoordinates complex emergency preparedness initiatives with City departments, Los Angeles County, Cal OES, regional emergency management organizations, public safety agencies, school districts, utilities, nonprofit organizations, and other governmental partnersAdministers consultant contracts, professional service agreements, grant-funded projects, and project budgets; develops scopes of work, evaluates consultant proposals, monitors contract performance, and ensures compliance with contractual and grant requirementsConducts complex organizational, operational, and strategic analyses; evaluates alternatives, identifies organizational risks, and develops recommendations for City leadershipRepresents the City Manager's Office before regional committees, interagency working groups, professional organizations, and community stakeholders on emergency management and assigned strategic initiativesEvaluates emerging legislation, technologies, best practices, and industry trends affecting emergency management and municipal operations; recommends program enhancements and long-range strategic improvementsMay provide technical leadership and project direction to assigned staff, consultants, contractors, and cross-functional project teams to ensure successful project completionEducation and ExperienceAdministrative Analyst Education and Experience:Bachelor’s Degree in Emergency Management, Business Management, Public Administration, Public Policy, Communications, or a related fieldExperience with public speaking is desirableExperience in emergency preparedness, emergency operation center functions and activations, coordinating emergency services and/or related programs is desirableExperience in legislative analysis and intergovernmental relations is desirablePossession of, or ability to obtain, a valid Class C California driver licenseProject Development Coordinator Education and Experience:Bachelor’s Degree in Emergency Management, Business Management, Public Administration, Public Policy, Communications, or a related fieldThree years of increasingly responsible experience in project management or related field, including one year of supervisory experienceExperience in emergency preparedness, emergency operation center functions and activations, coordinating emergency services and/or related programs is highly desirableExperience with public speaking is highly desirableExperience in legislative analysis and intergovernmental relations is highly desirablePossession of, or ability to obtain, a valid Class C California driver licenseKnowledge and AbilitiesKnowledge of emergency management principles, including Incident Command System, Standardized Emergency Management System, National Incident Management System, EOC operations, emergency planning, business continuity, disaster recovery, preparedness, mitigation, response, and organizational resilienceKnowledge of the county, state, and federal legislative processAbility to independently organize, prioritize, coordinate, and complete multiple complex projects simultaneously while balancing competing priorities, deadlines, budgets, and stakeholder expectationsAbility to gather, analyze, interpret, and synthesize complex operational, legislative, financial, and technical information into practical recommendations for City leadershipStrong written skills with the ability to prepare executive reports, presentations, briefing papers, grant applications, policies, emergency plans, and City Council staff reportsStrong verbal communication skills with the ability to clearly present complex emergency management concepts, plans, and procedures to audiences of all sizesKnowledge of project management and grant administrationAbility to represent the City of Santa Clarita in a professional, positive, and effective mannerAbility to work both independently and collaboratively and function as an integral part of a cohesive teamBuilds and maintains collaborative working relationships with City leadership, City departments, elected officials, agency representatives from all levels of government, regional agencies, consultants, community organizations, business groups, private sector partners, the media, and the publicAbility to facilitate meetings, lead multidisciplinary workgroups, influence without formal authority, and successfully coordinate projects involving diverse stakeholdersStrong organizational skills with strong attention to detail, follow-through, documentation, and the ability to anticipate project needs before issues ariseAbility to exercise discretion, political awareness, sound judgment, and professionalism when handling confidential or sensitive assignments during routine operations and emergency situationsStrong computer skills and proficiency in Microsoft Outlook, Word, and ExcelKnowledge of public relations, marketing, social media platforms, and mass communications principlesAbility to lift, drag, and push files, paper, and documents weighing up to 25 pounds is requiredAdditional InformationThis position will remain open until filled. The first review of applications will be on Thursday, August 20, 2026.An online completed City application form is required to apply for this position. All employment information must be provided on the application. Providing a resume is not a substitute for completing this section of the application. Applications left incomplete, or with a reference to attachments may be rejected. The selection process will include one or more of the following: written exam, technical knowledge assessment, writing skill assessment, and/or oral interviews that may be conducted in person and/or via video conferencing. If you require special accommodations to participate in the application/selection process, please notify Human Resources for assistance.All offers of regular employment with the City of Santa Clarita are made contingent upon receipt of proof of legal right to work in the United States, successful completion of a post-offer pre-employment physical, which may include a drug screen and Department of Justice fingerprinting. Criminal offender information will be reviewed on an ongoing basis. The City uses the E-Verify program to electronically confirm work authorization of newly hired employees. All new employees are required to participate in the DMV Employer Pull-Notice Program. This program authorizes the City to receive a driver record report upon enrollment and during employment. Only degrees recognized by the U.S. Department of Education and accredited by the Council for Higher Education Accreditation will be accepted.As a City of Santa Clarita public employee, you may be called upon to work as a Disaster Service Worker (DSW) in the event of an emergency (in accordance with Government Code §§ 3100-3109). Before entering upon the duties of employment, all public employees, except those excluded by law, take and subscribe to an oath or affirmation set forth in the California Constitution, declaring them to be Disaster Service Workers in time of need.Compensation includes enrollment in California Public Employees’ Retirement System as a replacement for Social Security plus a competitive benefits package. All appointments are made at step 1 of the salary range unless otherwise authorized by the City Manager.For more information and to apply online please visit http://www.santaclarita.gov/.The City of Santa Clarita is an Equal Opportunity Employer