Program Administrative Specialist

The Salvation Army Southern California; Honolulu (HI); On-site; USD 32,000 - 46,000; Full time

Job summary

The Salvation Army Southern California is seeking a Program Aide in Honolulu, HI to support the AR convert program operations. This role includes front desk duties, file maintenance, and coordinating referrals, with a focus on accuracy and confidentiality.

Responsibilities extend to processing beneficiary applications, updating computer systems, preparing reports, and coordinating communications with staff and beneficiaries.

Qualifications

• High school diploma or equivalent.
• Ability to operate basic office machines including computer, photocopier, time clock, and telephone.
• Knowledge of Microsoft Office programs, MSWord, Excel, and Access with ability to learn additional software.
• Ability to spell correctly and edit correspondence for correct grammar and usage of the English language.
• Ability to track on multiple tasks efficiently, completing each in a professional and timely fashion.
• Professional judgment and integrity in holding in confidence all information pertaining to beneficiaries, beneficiary families, and co-workers.
• Commitment to support and apply the philosophy and goals of The Salvation Army Adult Rehabilitation Center Program and the ARC Mission Statement.
• No evidence of existing chemical dependency.
• If in recovery, shall be free of and have had at least one year free of any chemical abuse or dependency.

Responsibilities

• Perform a variety of administrative tasks as directed by ARC Administrator including: typing, mailing and/or emailing correspondence; developing and maintaining contact and service provider/referral lists; creating agendas and keeping minutes for boards, councils, committees and other meetings; greeting visitors, beneficiaries, and staff courteously and directing them appropriately; answering telephone calls and taking messages for Rehabilitation Services staff; answering basic questions about Program; scheduling appointments for ARC Administrator; sorting and routing mail and other correspondence to appropriate personnel or beneficiaries.

Skills

Office administration

Communication

Time management

Attention to detail

Confidentiality

Team collaboration

Education

High school diploma or equivalent

Tools

MS Word

Excel

Access

Job description

The Salvation Army Southern California is seeking a Program Aide in Honolulu, HI to support the AR convert program operations. This role includes front desk duties, file maintenance, and coordinating referrals, with a focus on accuracy and confidentiality.

Responsibilities extend to processing beneficiary applications, updating computer systems, preparing reports, and coordinating communications with staff and beneficiaries.