Administrative Aide II

Urban Future Lab; United States; On-site; USD 47,000 - 63,000; Full time

Job summary

NYU is seeking a capable administrative professional to perform a wide range of clerical and secretarial duties. The role includes serving as the NYU liaison with the public and university personnel, responding to inquiries, and managing confidential information.

The position requires strong word processing, spreadsheet, and database skills, along with accurate typing, proofreading, and writing abilities. Experience with Microsoft Office and related tools is expected.

Qualifications

• High School Diploma or equivalent required.
• 3+ years experience with a high school diploma.
• Experience with a high level of customer service.
• Proficiency with intermediate to advanced word processing, spreadsheet and database applications.
• Moderate to fast, accurate keyboarding.
• Good proofreading and writing skills.

Responsibilities

• Interact with the general public as NYU contact/liaison.
• Respond to inquiries and resolve issues.
• Customize and compose letters; perform word processing duties.
• Modify and create databases and complex spreadsheets.
• Monitor complex department budgets and/or grants.

Skills

Word processing

Spreadsheets

Databases

Keyboarding

Proofreading

Writing skills

Education

High School Diploma or equivalent

Associate's degree or some college

Bachelor's degree

Tools

Microsoft Office

Apple

Desktop publishing software

Access

Job description

Position Summary

Perform a wide range of clerical, secretarial and general office duties including those of a confidential nature. Prioritize office activities and delegate work to student and/or casual employees. Respond to inquiries displaying a comprehensive knowledge of the department's activities, policies and programs. Interact with the general public as NYU contact/liaison and with University personnel including those at the senior level to resolve issues and problems. Customize and/or compose letters in response to requests for information. Perform general word processing duties utilizing intermediate to advanced-level functions. Use text editing system to produce publication and other materials; input coded commands and format text including scientific and mathematical symbols; create templates using electronic editor. Modify and/or create databases and complex spreadsheets. Monitor complex department budgets and/or grants.

Qualifications

Required Education: High School Diploma or equivalent Preferred Education: Associate's Degree or some college. Bachelor's degree. Required Experience: 3+ years with a high school diploma. Experience with a high-level of customer service. Preferred Experience: 2+ years (with Associates degree or some college). 1-2 years of experience (with Bachelor's) Required Skills, Knowledge and Abilities: Proficiency with intermediate to advanced word processing, spreadsheet and database applications. Moderate to fast, accurate keyboarding. Good proofreading and writing skills. Preferred Skills, Knowledge and Abilities: Proficiency with intermediate to advanced Microsoft Office or proficiency with Apple. Knowledge of desktop publishing software. Knowledge of Access.

Additional Information

In compliance with NYC's Pay Transparency Act, the hourly rate for this position is USD $40.215. This rate is based on bargaining unit contracts. This pay range represents base pay only and excludes any additional items such as incentives, bonuses, clinical compensation, or other items. NYU aims to be among the greenest urban campuses in the country and carbon neutral by 2040. Learn more at nyu.edu/nyugreen.NYU is an Equal Opportunity Employer and is committed to a policy of equal treatment and opportunity in every aspect of its recruitment and hiring process without regard to age, alienage, caregiver status, childbirth, citizenship status, color, creed, disability, domestic violence victim status, ethnicity, familial status, gender and/or gender identity or expression, marital status, military status, national origin, parental status, partnership status, predisposing genetic characteristics, pregnancy, race, religion, reproductive health decision making, sex, sexual orientation, unemployment status, veteran status, or any other legally protected basis.