Administrative Aide II

careers-nyu; New York (NY); On-site; USD 46,000 - 65,000; Full time

Job summary

New York University in New York, NY is seeking an experienced administrative professional to perform a wide range of clerical, secretarial and general office duties. You will respond to inquiries, draft letters, and manage word processing, databases and complex spreadsheets.

Strong proofreading, writing and data-entry skills are essential, along with high-quality customer service. The role involves budget and grant monitoring, and interaction with university staff and the public.

Qualifications

• Proficiency with intermediate to advanced word processing, spreadsheet and database applications.
• Moderate to fast, accurate keyboarding.
• Good proofreading and writing skills.
• 3+ years with a high school diploma and customer service experience.

Responsibilities

• Perform a wide range of clerical, secretarial and general office duties.
• Prioritize office activities and delegate work to staff.
• Prepare letters, respond to inquiries, and manage word processing and databases.
• Monitor department budgets and grants.

Skills

Word processing

Spreadsheets

Databases

Typing speed

Proofreading

Writing

Education

High School Diploma

Associate's degree or some college

Bachelor's degree

Tools

Microsoft Office

Apple

Access

Desktop publishing software

Job description

Position Summary

Perform a wide range of clerical, secretarial and general office duties including those of a confidential nature. Prioritize office activities and delegate work to student and/or casual employees. Respond to inquiries displaying a comprehensive knowledge of the department's activities, policies and programs. Interact with the general public as NYU contact/liaison and with University personnel including those at the senior level to resolve issues and problems. Customize and/or compose letters in response to requests for information. Perform general word processing duties utilizing intermediate to advanced-level functions. Use text editing system to produce publication and other materials; input coded commands and format text including scientific and mathematical symbols; create templates using electronic editor. Modify and/or create databases and complex spreadsheets. Monitor complex department budgets and/or grants.

Qualifications

• Required Education: High School Diploma or equivalent
• Preferred Education: Associate's Degree or some college. Bachelor's degree.
• Required Experience: 3+ years with a high school diploma. Experience with a high-level of customer service.
• Preferred Experience: 2+ years (with Associates degree or some college). 1-2 years of experience (with Bachelor's)
• Required Skills, Knowledge and Abilities: Proficiency with intermediate to advanced word processing, spreadsheet and database applications. Moderate to fast, accurate keyboarding. Good proofreading and writing skills.
• Preferred Skills, Knowledge and Abilities: Proficiency with intermediate to advanced Microsoft Office or proficiency with Apple. Knowledge of desktop publishing software. Knowledge of Access.

Additional Information

In compliance with NYC's Pay Transparency Act, the hourly rate for this position is USD $40.215. This rate is based on bargaining unit contracts. This pay range represents base pay only and excludes any additional items such as incentives, bonuses, clinical compensation, or other items. NYU aims to be among the greenest urban campuses in the country and carbon neutral by 2040. Learn more at nyu.edu/nyugreen.NYU is an Equal Opportunity Employer and is committed to a policy of equal treatment and opportunity in every aspect of its recruitment and hiring process without regard to age, alienage, caregiver status, childbirth, citizenship status, color, creed, disability, domestic violence victim status, ethnicity, familial status, gender and/or gender identity or expression, marital status, military status, national origin, parental status, partnership status, predisposing genetic characteristics, pregnancy, race, religion, reproductive health decision making, sex, sexual orientation, unemployment status, veteran status, or any other legally protected basis. All interested persons are encouraged to apply at all levels.