Administrative Aide

New York University; New York (NY); On-site; USD 44,472 - 63,338; Full time

Job summary

New York University is seeking an Administrative Aide in New York City to provide technical and administrative support for the Facilities and Construction Management offices. The ideal candidate should have over 3 years of office experience, including proficiency with Microsoft Suite and strong organizational skills. The position offers an hourly rate of USD $39.13 and a commitment to equal employment opportunities. Join us in supporting a green campus initiative by applying today.

Qualifications

• 3+ years of experience in an office setting or similar environment.
• Experience providing a high level of customer service.
• Excellent interpersonal and organizational skills.

Responsibilities

• Provide administrative and technical support.
• Maintain complex financial and budgetary spreadsheets.
• Record expenditures and payments of building services.

Skills

Interpersonal skills

Organizational skills

Verbal communication skills

Written communication skills

Proficiency in Microsoft Suite

Moderate to fast keyboarding

Proofreading skills

Customer service

Education

High School Diploma or equivalent

Associate's degree

Bachelor's degree

Tools

Microsoft PowerPoint

Microsoft Word

Microsoft Excel

Database applications

Desktop publishing software

Access

Job description

Administrative Aide

Location: US-NY-New York

Job ID: 2026-15580

Type: Capital Projects and Facilities (WS2548)

# of Openings: 1

Category: General Office Administration

Employer: New York University

Overview

Provide administrative and technical support to the Facilities and Construction Management offices. Maintain complex financial and budgetary spreadsheets; assist with monitoring budget status; reconcile discrepancies in accounts; and develop financial, procurement, and invoice tracking reports. Record expenditures and/or payments of building services expenses and ensure that these are posted to correct accounts. Serve as primary contact for staff, customers and vendors in answering questions and resolving concerns.

Responsibilities

Required Education: High School Diploma or equivalent

Required Experience: 3+ years of experience in an office setting or similar environment. Experience providing a high level of customer service.

Preferred Experience: 2 years office experience with an Associate's degree or 1 year of office experience with a Bachelor's degree.

Required Skills, Knowledge and Abilities: Excellent interpersonal, organizational skills and verbal written communication skills. Proficiency with intermediate to advanced word processing, spreadsheet and database applications. Moderate to fast, accurate keyboarding. Good proofreading and writing skills.

Preferred Skills, Knowledge and Abilities: Proficiency with intermediate to advanced Microsoft Suite (Powerpoint, Word and Excel). Knowledge of desktop publishing software and Access preferred.

Qualifications

In compliance with NYC's Pay Transparency Act, the hourly rate for this position is USD $39.129. This rate is based on bargaining unit contracts. This pay range represents base pay only and excludes any additional items such as incentives, bonuses, clinical compensation, or other items.

NYU aims to be among the greenest urban campuses in the country and carbon neutral by 2040. Learn more at nyu.edu/nyugreen.

NYU is an Equal Opportunity Employer and is committed to a policy of equal treatment and opportunity in every aspect of its recruitment and hiring process without regard to age, alienage, caregiver status, childbirth, citizenship status, color, creed, disability, domestic violence victim status, ethnicity, familial status, gender and/or gender identity or expression, marital status, military status, national origin, parental status, partnership status, predisposing genetic characteristics, pregnancy, race, religion, reproductive health decision making, sex, sexual orientation, unemployment status, veteran status, or any other legally protected basis. All interested persons are encouraged to apply at all levels.

Salary

39.13

Equal employment opportunity, including veterans and individuals with disabilities.

PI284482061