Administrative Acquisition Coordinator

Jefferson Solutions Group; Manhattan (KS); On-site; USD 80,000 - 90,000; Full time

Benefits offered by this job

Medical, Dental, Vision

Retirement Plan Match

Competitive Annual Leave Package

Tuition Reimbursement

Life Insurance

Disability Insurance

EAP

Employee Service Day

Jefferson Training Academy

Paid Holidays

Job summary

Jefferson is seeking an Administrative Acquisition Coordinator to provide administrative and operational support to NBAF at the USDA facility in Manhattan, Kansas. This onsite role supports onboarding, documentation, and cross-functional collaboration with procurement and contracting teams.

The position requires a Bachelor's degree, 7 years of experience in operations or administration, strong problem-solving and communication skills, and a mindset for process improvement and agile practices.

Qualifications

• Bachelor's degree or equivalent experience.
• 7 years of experience in operations, administration, or related field.
• Strong problem-solving and analytical thinking.
• Strong communication and stakeholder management.
• Process improvement mindset and agile practices.
• Documentation and knowledge sharing.

Responsibilities

• Provide a range of administrative and operational support to NBAF.
• Prepare correspondence, reports, and other documentation.
• Data entry, records clean-up, and maintenance of electronic files.
• Track action items and deadlines and respond to routine stakeholder requests.
• Troubleshoot issues, challenges and bottlenecks.
• Conduct data analysis and research to identify opportunities for improvement.
• Collaborate with cross-functional teams to ensure processes align with business needs.
• Document processes and communicate status, results, challenges, and findings effectively.
• Support onboarding of federal contractors and employees with NBAF program, procurement, and CORs.
• Additional administrative and acquisition duties, as assigned.

Skills

Problem-solving

Strong communication

Stakeholder management

Process improvement

Agile practices

Education

Bachelor's degree

Tools

Microsoft O365/Power Platform

SharePoint

Data visualization tools

PRISM

IBM Maximo

Job description

Jefferson is seeking anAdministrative Acquisition Coordinator. This role will be onsite attheU.S.Department of Agriculture’s National BioandAgro-DefenseFacility(NBAF)located inManhattan, Kansas.

The annual salary range for this position is $80,000 - $90,000. The annual salary range is negotiable. Compensation decisions depend on a wide range of factors, including but not limited to skill sets, experience and training, security clearances, licensure and certifications, and other business and organizational needs.

At Jefferson, we are not just building a team; we are cultivating a community of exceptional individuals driven by a shared passion for innovation and excellence. Joining the Jefferson team means stepping into an environment that values collaboration, encourages creative thinking, and celebrates individual strengths. Here, you’ll find a vibrant culture that fosters sharing and connectedness where careers are nurtured, exciting and meaningful work is encouraged, and continuous learning from the smartest people in the industry.

Our commitment to unlocking your potential goes beyond conventional career paths, offering a dynamic and supportive space where your ideas are not just heard but valued. Join us at Jefferson, where your career becomes a journey of continuous advancement, and your talents find the platform they deserve.

Essential Responsibilities:

• Provide a range of administrative and operational support to NBAF.
• Prepare correspondence, reports, and other documentation.
• Data entry, records clean-up, and maintenance of electronic files.
• Track action items and deadlines and respond to routine stakeholder requests.
• Troubleshoot issues, challenges and bottlenecks.
• Conduct data analysis and research toidentifyand recommend opportunities for process improvement and automation.
• Collaborate with cross-functional teams to ensure processes align with business needs.
• Document processes and communicate status, results, challenges, and findings effectively.
• Work with NBAF program, procurement, and Contracting Officer’s Representatives (COR) tosupport the execution of the onboarding process for federal contractors and employees, as needed
• Additional administrative and acquisition duties, as assigned.

Required Qualifications:

• Bachelors degree; equivalent experience may be considered.
• 7years of experience in operations, administration, or a related field.
• Problem-solving and analytical thinking
• Strong communication and stakeholder management
• Process improvement mindset
• Agile development practices
• Documentation and knowledge sharing

Preferred Qualifications

• Knowledge of federal government processesand regulations
• Experience with Microsoft O365/Power Platform tools as well as SharePoint and knowledge management practices.
• Understanding ofdata visualization and reporting tools.
• Interest inacquisitionlifecycle processes and workflow optimization.
• Knowledge and/or experience working with PRISM and IBM Maximo.
• Ability to work independently and collaboratively Benefit overview:
  • Medical, Dental, & Vision
  • Retirement Plan Match
  • Competitive Annual Leave Package
  • Tuition Reimbursement
  • Basic and Voluntary Life Insurance
  • Disability Insurance
  • Employee Assistance Program (EAP)
  • Employee Service Day
  • Jefferson Training Academy
  • Paid Holidays