Contracts Administrator

Jefferson Solutions Group

Washington (District of Columbia)

Remote

USD 90,000 - 130,000

Full time

10 days ago

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Benefits offered by this job

Medical, dental, and vision insurance

401(k) with company match

Generous paid vacation & sick leave, 2

Job summary

Jefferson Solutions Group is seeking a detail-oriented Contracts Administrator to support federal prime contracts, subcontracts, task orders, contract vehicles, and related instruments.

This remote role requires US residency and involves contract data management, reporting, and coordination across business units. The position offers a salary range of $90,000 to $130,000 with negotiable terms based on skills, experience, and security clearances.

Qualifications

Bachelor’s degree in a related field is required.
4+ years federal contract administration or related experience.
Familiarity with FAR and agency supplements preferred.
Experience with multiple federal contract types (FFP, T&M/LH, cost-reimbursement).
Strong organization, attention to detail, and ability to manage priorities.
Excellent written and verbal communication; collaborative work style.

Responsibilities

Administer assigned prime contracts, subcontracts, task orders, and related instruments.
Review awards, modifications, funding actions, SOWs and reporting requirements.
Prepare, route, and track contract actions including options and closeouts.
Maintain contract files, trackers, and dashboards for audit readiness.
Develop recurring reports and internal summaries for portfolio visibility.
Coordinate with Finance, Program Management, and Operations on contract setup and funding visibility.
Support contract vehicles administration and expansion-related data needs.

Skills

Contract administration

Written and oral communication

Data management

Cross-functional collaboration

Microsoft 365 proficiency

Education

Bachelor’s degree in Business Administration, Contract Management, Finance, Acquisition, Public Administration, or related field

Tools

Excel

SharePoint

Contract-management systems

Job description

Jefferson Solutions Group is seeking a detail-oriented Contracts Administrator to support the execution and administration of Jefferson’s federal prime contracts, subcontracts, task orders, contract vehicles, consultant agreements, and related contractual instruments.

The Contracts Administrator will play an important role in maintaining accurate contract records, supporting contract setup and modifications, tracking key obligations and reporting requirements, and ensuring contract data is complete, current, and actionable.

Working closely with Business Development, Finance, Program Management, and operational teams, the Contracts Administrator will support contract vehicle administration, task-order tracking, recurring reporting, audit-ready documentation, and timely coordination of contract actions across Jefferson’s portfolio.

This is a remote position. This position requires that applicantsresidein the United States and have legal authorization to work in the U.S. Applicants mustmaintainU.S. residency for the duration of their employment.

The annual salary range for this position is $90,000.00-$130,000.00. The annual salary range is negotiable. Compensation decisions depend on a wide range of factors, including but not limited to skill sets, experience and training, security clearances, licensure and certifications, and other business and organizational needs.

At Jefferson, we are not just building a team; we are cultivating a community of exceptional individuals driven by a shared passion for innovation and excellence. Joining the Jefferson team means stepping into an environment that values collaboration, encourages creative thinking, and celebrates individual strengths. Here, you’ll find a vibrant culture that fosters sharing and connectedness where careers are nurtured, exciting and meaningful work is encouraged, and continuous learning from the smartest people in the industry.

Our commitment to unlocking your potential goes beyond conventional career paths, offering a dynamic and supportive space where your ideas are not just heard but valued. Join us at Jefferson, where your career becomes a journey of continuous advancement, and your talents find the platform they deserve.

DUTIES & RESPONSIBILITIES

Responsibilities include, but are not limited to:

Contract Administration & Execution

Administer assigned prime contracts, subcontracts, task orders, contract vehicles, consultant agreements, and related contractual instruments.

Review awards, modifications, funding actions, statements of work, reporting requirements, periods of performance, and other contract documentation to identify required actions.

Prepare, route, and track contract actions, including modifications, task orders, subcontract agreements, consultant agreements, option exercises, and closeout documentation.

Contract Data Management & Reporting

Maintain accurate contract files, repositories, trackers, and contract-management records to support audit readiness and operational visibility.

Track key contract data, including funding, ceiling values, contract types, periods of performance, optionperiods, deliverables, reporting dates, points of contact, and closeout status.

Develop and maintain recurring reports, dashboards, trackers, and internal summaries that provide visibility into contract status, upcoming actions, and portfolio trends.

Contract Vehicles & Growth Support

Support administration of Jefferson’s contract vehicles, including vehicle-level reporting, task-order tracking, modifications, option periods, and expansion-related data needs.

Assist the Business Development Team with contract vehicle information, past performance data, subcontractor documentation, contract references, and other contractual inputs.

Internal Coordination & Compliance Support

Coordinate with Finance, Program Management, Business Development, and Operations to support accurate contract setup, funding visibility, invoicing requirements, and contract execution.

Monitor contractual requirements and support follow-up on deliverables, reporting deadlines, funding limitations, records retention, flow-downs, and other administrative obligations.

Identify contract-administration issues, data gaps, reporting inconsistencies, and upcoming deadlines; elevate items requiring review or resolution.

Process Improvement & Tools

Recommend improvements to contract-management processes, templates, trackers, documentation practices, and reporting tools.

Support practical use of Microsoft 365, SharePoint, spreadsheets, contract-management systems, and reporting tools to improve consistency, efficiency, and visibility.

Perform other responsibilities associated with contract administration and portfolio support as appropriate.

MINIMUM REQUIREMENTS

Bachelor’s degree in Business Administration, Contract Management, Finance, Acquisition, Public Administration, or a related field.

Minimum of 4 years of experience in federal contract administration, subcontract administration, acquisition support, or related contracts function.

Working knowledge of federal contracting requirements, including the Federal Acquisition Regulation (FAR); familiarity with DFARS or other agency supplements preferred.

Experience supporting multiple federal contract types, including Firm-Fixed-Price, Time-and-Materials/Labor-Hour, and cost-reimbursement arrangements.

Experiencemaintainingcontract files, trackers, repositories, dashboards, or contract-management data used for reporting, compliance, and portfolio visibility.

Strong organizational skills, attention to detail, data accuracy, follow-through, and ability to manage multiple priorities and recurring reporting deadlines.

Strong written and oral communication skills and ability to work collaboratively with program, finance, business development, capture, and operations teams.

Proficiency with Microsoft 365 tools, including Excel and SharePoint, and working knowledge of systems or software commonly used for contract administration and reporting.

PREFERRED REQUIREMENTS