Accounts Payable Specialist

McCree General Contractors and Architects, Inc.; Orlando (FL); On-site; USD 42,000 - 60,000; Full time

Job summary

McCree General Contractors and Architects, Inc. is seeking an Accounts Payable Specialist to join the Accounting Department.

The role reports to the Controller and supports multiple divisions and related entities on AP and invoicing for construction and design projects. The ideal candidate has an accounting/finance degree or related experience, plus strong Excel skills and the ability to manage multiple tasks in a deadline-driven environment.

Qualifications

• Accounting / Finance degree or related specialty preferred or 5 years’ experience.
• One-year experience in construction industry a plus.
• Excellent computer skills with an emphasis on Excel.

Responsibilities

• Perform day to day transactional support and maintenance of general ledger accounts with emphasis on Accounts Payable.
• Review and code and data-entry of vendor, subcontractor invoices and AIA Pay Applications.
• Manage and reconcile credit card accounts; prepare timely contract billings and invoices.

Skills

Attention to detail

Excel proficiency

Data entry

Analytical thinking

Communication skills

Time management

Education

Accounting/Finance degree or related specialty

Tools

Excel

Job description

Job Description

McCree General Contractors and Architects is looking for an Accounts Payable Specialist to be a key member of the team’s Accounting Department. We work on a variety of construction projects and manage jobs from design to completion. The candidate will report directly to the Controller.

Essential Duties and Responsibilities (Other duties may be assigned):

• ̈ Perform day to day transactional support and maintenance of general ledger accounts, among several divisions, departments and related companies with an emphasis on Accounts Payable.
• ̈ Review for accuracy, code and perform data entry of general administrative, vendor, supplier and subcontractor invoices and AIA Pay Applications.
• ̈ Manage and reconcile credit card accounts for activity, receipt retention and processing of online payments.
• ̈ Research, reconcile and report A/P issues as necessary.
• ̈ Maintains all A/P reports, spreadsheets and filing.
• ̈ Processes checks according to weekly schedule.
• ̈ Coordinate new vendor set up.
• ̈ Organizes client job set up and billing parameters by specific contract terms.
• ̈ Prepare 1099’s at year end.
• ̈ Maintain records for company fleet and business licenses
• ̈ Collaborates with Project Managers and Expeditors to prepare accurate and timely contract billings and invoices for construction and design projects.
• ̈ Analyzes job cost reports for correct cost code and reclassifies entries as needed.
• ̈ Post cash receipts, notify management of payments received and maintain AR spreadsheet.
• ̈ Assists with supporting documentation for job cost audits and assists in a variety of account reconciliations and transaction postings.
• ̈ End of month related processes to include bank reconciliations.
• ̈ Serves as backup for payroll functions and acts as liaison to employees.
• ̈ Ability to prioritize work and multi-task in a deadline driven environment.
• ̈ Proficient in Excel with ability to build and manage spreadsheets.
• ̈ Analytical and logical thinker with ability to problem solve through given data.
• ̈ Maintains confidentiality of sensitive company information.
• ̈ Willing to work additional hours during peak times as needed.
• ̈ Assist with various projects and take on additional responsibilities as time permits.
• ̈ Objective and professional communicator in written, verbal and non-verbal form.
• ̈ Positive and productive attitude with a team oriented, goal focused drive.

Education and Experience:

Accounting / Finance degree or related specialty preferred or 5 years’ experience.

One-year experience in construction industry a plus.

Excellent computer skills with an emphasis on Excel.

Technical Requirements:

Understanding of generally accepted accounting principles.

Certificates, Licenses, Registrations:

None required.

Hours:

Must work a minimum of 40 hours per week and be available during normal office hours and job hours that may vary depending upon other established duties and responsibilities.

McCree, Inc. promotes an equal employment opportunity workplace that includes reasonable accommodation of otherwise disabled applicants and employees so long as this does not create an undue hardship on the company. Please see your manager should you have any questions about this policy or these duties. This job description may not be all inclusive and employees are expected to perform all other duties as assigned and/or directed by management. Job descriptions and duties may be modified when deemed appropriate by management.

McCree is a 100-year-old family-owned business that treats its employees with family values. This position is critical position based on our growth trajectory.

Richard T. McCree Jr.
CEO
www.mccree.com

Company Description

McCree is a 100-year-old family-owned business that treats its employees with family values. This position is critical position based on our growth trajectory.
Richard T. McCree Jr.
CEO
www.mccree.com