Administrative & Accounting Specialist

Deshazo; Dallas (TX); On-site; USD 42,000 - 66,000; Full time

Job summary

Deshazo is seeking an Administrative Assistant to support the Service Manager with accounting and admin tasks for the local service area, remote branches, and North Region operations. The role emphasizes accurate data entry, PO processing, invoice support, and maintaining financial records, ensuring service work is documented and billed promptly within a fast-paced environment.

The ideal candidate has 5+ years of admin or accounting experience, strong detail orientation, and proficiency with ERP

Qualifications

• 5+ years of administrative or accounting experience.
• Experience with general accounting functions: purchase orders, invoice processing, financial data entry and record keeping.
• Experience with ERP or accounting systems; Sage experience preferred.
• Strong Microsoft Office skills (Excel, Outlook and Word).
• Excellent attention to detail and high accuracy with financial information.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Strong organizational and problem-solving skills.
• Professional communication with teammates, vendors and customers.
• Ability to quickly learn internal accounting systems and procedures.
• Experience in overhead crane, industrial service, manufacturing, or equipment industry preferred.

Responsibilities

• Perform accounting-related data entry for remote service branches.
• Review and verify service job files, technician timesheets, labor hours, and service tickets for accuracy and completeness.
• Prepare, process, and maintain purchase orders for remote branches and North Region installations.
• Create and update purchase orders through the DocuWare system.
• Review retail parts transactions and assist in ensuring service jobs are processed and invoiced in a timely manner.
• Assist with tracking and verifying freight costs and other job-related expenses.
• Maintain accurate accounting records and supporting documentation.
• Assist with general accounting functions and other financial administrative duties as needed.
• Scan, organize, and maintain completed service job files.
• Maintain accurate electronic job files and documentation.
• Review service paperwork to ensure all information is complete and properly recorded.
• Provide administrative support to the Service Manager and remote service locations.
• Assist with general clerical, data processing, and office administration responsibilities.

Skills

Administrative experience

Accounting background

Attention to detail

Multitasking

Communication skills

Organizational skills

Problem-solving

Tools

Sage ERP

DocuWare

Job description

Deshazo is seeking an Administrative Assistant to support the Service Manager with accounting and admin tasks for the local service area, remote branches, and North Region operations. The role emphasizes accurate data entry, PO processing, invoice support, and maintaining financial records, ensuring service work is documented and billed promptly within a fast-paced environment.

The ideal candidate has 5+ years of admin or accounting experience, strong detail orientation, and proficiency with ERP