Administrative Accounting Coordinator

Power Wellness; DeKalb, Northern (IL, KY); Hybrid; USD 27,000 - 28,000; Full time

Benefits offered by this job

Medical, Dental and Vision Benefits.

401(K) plan with company matching.

Earned Time Off (ETO).

Complimentary Fitness Membership.

Pet Insurance.

Job summary

Power Wellness is seeking an Administrative Account Coordinator at Kishwaukee Health & Wellness Center in DeKalb, IL. This full-time role oversees HR processes, payroll, accounts payable, and center operations, supporting both the center and corporate office.

The position handles job applications, onboarding, vendor management, and membership/billing inquiries, with cross-functional responsibilities across admin duties.

Qualifications

• High School diploma or GED required.
• Bachelor’s and/or Associate’s degree or equivalent preferred.
• Minimum 2 years of experience in a business/accounting/administrative environment preferred.
• CPR/AED certification required within 90 days of hire (provided by Power Wellness).
• Proficient administrative computer skills.

Responsibilities

• Coordinate and process all prospective job applications and notify candidates of status.
• Onboard all new employees, including paperwork, orientation, and benefits information.
• Support management with employee relations and back-up to center managers and departments.
• Coordinate manager meetings, prepare minutes and agendas.
• Respond to membership and billing questions.
• Oversee payroll submittal, daily POS cash reconciliations and deposits.
• Manage Accounts Payable and vendor accounts; prepare billing statements.
• Monitor CPR renewal, annual evaluations, and anniversary reminders.
• Purchase, stock office supplies, and manage member subscriptions.
• Work Manager on Duty shifts and adapt to schedule needs.

Skills

Interpersonal skills

Communication skills

Multi-tasking

Administrative computer skills

Education

High School diploma or GED

Bachelor’s or Associate degree or equivalent

CPR/AED certification

Tools

Dayforce software

Job description

Position Title: Administrative Account Coordinator
Location: Kishwaukee Health & Wellness Center - DeKalb, IL
Type: Full-time
Pay Range: $19.85-$20.40/hr

Benefits:

• Medical, Dental and Vision Benefits.
• 401(K) plan with company matching.
• Earned Time Off (ETO).
• Complimentary Fitness Membership.
• Pet Insurance.

Summary: We improve life and we’re here to serve. What you do is something special and contributes towards improving health within your community. Join our team of full-time and part-time staff at Kishwaukee Health & Wellness Center. Our facility is managed by Power Wellness Management, a company that specializes in managing state-of-the‑art medically integrated health and fitness centers. Power Wellness is a medical fitness industry pioneer who improves the lives of clients with a unique and customized approach to medical fitness center development and management. Their turnkey method takes away the stress of the development and management process allowing clients to focus on other areas of their business.

The Administrative Account Coordinator serves as the human resources and accounting liaison for center operations, employees, and the corporate office.

Essential Duties and Responsibilities:

• 1. Coordination and processing of all prospective job applications, including notification of prospective team members with job status and opportunities, assist human resources department with updating and maintaining all job postings and drafting offer letters.
• 2. Responsible for on-boarding all new employees hired at the center, including execution of all new hire paper work, ensuring completion and follow through with human resources department; delivering new-hire orientation; provision of new hire checklist, team member handbook and benefit information to all new employees (ECNs, PCNs, Changes to W-4 & direct deposits); provision of uniforms and nametags, and providing training on Dayforce software.
• 3. Support management team with employee relations, provide administrative support and back up to center managers and all departments as needed.
• 4. Coordinate manager meetings and schedules and prepare and distribute meeting minutes and agendas.
• 5. Respond to membership issues and questions related to account and membership status and billing concerns.
• 6. Oversight of final payroll submittal and daily POS cash reconciliations and deposits.
• 7. Accounts Payable (invoice receipt, coding & seeking approval for payment), as well as maintaining the center’s vendor accounts and handling of all vendor issues in coordination with the corporate office. Prepare and submit billing statements for rent and outside services.
• 8. Monitor mandatory employee requirements such as CPR renewal, employee yearly evaluation, and anniversary and birthday reminders to managers.
• 9. Purchase, maintain and stock office supplies and coordinate member subscriptions.
• 10. Work Manager on Duty shifts as assigned.
• 11. The ability to be flexible and accommodating as it relates to center hours, work schedules and scheduling appointments for prospects and members.
• 12. Other duties as assigned.

Qualifications:

• High School diploma or GED required.
• Bachelor’s and/or Associates degree or equivalent from a two‑year college preferred.
• Minimum 2 years of experience in a business/accounting/administrative environment preferred.
• CPR/AED certification required within 90 days of hire (provided by Power Wellness).
• Must possess excellent inter-personal and communication skills, and the ability to work with members in a positive, service based manner.
• Ability to multi-task and maintain a controlled and professional demeanor with a high level of organizational skills and efficiency.
• Proficient administrative computer skills.