Business Administrator

Power Wellness; Geneva (IL); On-site; USD 28,000 - 32,000; Full time

Benefits offered by this job

Medical, Dental and Vision Benefits

401(K) plan with company matching

Earned Time Off (ETO)

Complimentary Fitness Membership

Pet Insurance

Job summary

Power Wellness is hiring a Business Administrator in Geneva, IL, to support center operations and be the liaison with the corporate office. The role covers HR, payroll, accounting, and member billing while ensuring center compliance and efficient service.

The candidate will oversee onboarding, personnel files, vendor accounts, and daily financial reconciliations. Strong communication and organizational skills are essential.

Qualifications

• High School diploma or GED required.
• Bachelor’s and/or Associate degree or equivalent preferred.
• Minimum 4 years of experience in a business/accounting environment preferred.
• CPR/AED certification required within 90 days of hire.
• Excellent inter-personal and communication skills.
• Ability to multi-task and maintain organization and efficiency.
• Proficient computer skills.
• Ability to exercise sound business judgement on HR and administrative matters.

Responsibilities

• Coordinate and process all prospective job applications.
• Onboard all new employees hired at the center.
• Maintain team member personnel files and ensure center compliance.
• Complete paperwork for workers' compensation and disability with the Center Director.
• Support management with employee relations and center operations.
• Respond to membership questions related to accounts and billing.
• Send monthly/annual notices and update member accounts.
• Oversee payroll submittal and bi-weekly payroll checks.
• Monitor CPR renewal, annual evaluations, and anniversaries.
• Daily POS cash reconciliation and deposits; manage petty cash.
• Accounts Payable and vendor relations; billings for rent/outside services.
• Work Manager on Duty shifts as assigned.
• Be proficient with core business software.

Skills

Interpersonal skills

Communication skills

Multi-tasking

Organizational skills

Proficient computer skills

Customer service orientation

HR administration

Payroll/Benefits knowledge

Flexibility

Problem solving

CPR/AED certification

Education

High School diploma or GED

Bachelor’s or Associate degree or equivalent

Job description

Delnor Health & Fitness Center, 296 Randall Rd, Geneva, Illinois, United States of America

Job Description

Posted Tuesday, August 25, 2026 at 6:00 AM

Position Title: Business Administrator
Location: Geneva, IL
Type: Full-time
Pay Range:$20-$23/hour

Benefits:

• Medical, Dental and Vision Benefits.
• 401(K) plan with company matching.
• Earned Time Off (ETO).
• Complimentary Fitness Membership.
• Pet Insurance.

Summary:

Join our team of full-time and part-time staff at Northwestern Medicine Delnor Health & Fitness Center. Our facility is managed by Power Wellness Management, a company that specializes in managing state-of-the-art medically integrated health and fitness centers.

The purpose of the Business Administrator is to serve as a liaison for the management team and corporate office as it relates to center operations. This position will provide non-manual services directly related to the general business operations of the center, including: general human resources consulting; oversight of all hiring and active employee and termination paperwork; accounting activities and maintenance of the center’s membership accounts; payroll and benefits information, and serve as a core business software resource for the center. The Business Administrator may also provide oversight and leadership over a center department as designated by the Center Director or Operations Manager.

Responsibilities:

1. Coordination and processing of all prospective job applications
2. Responsible for onboarding all new employees hired at the center
3. Maintain and ensure accurate team member personnel files at the center and in coordination with the corporate office and ensure center is compliant.
4. Completion of paperwork related to workmen's compensation, short-term and long-term disability in coordination with the Center Director and corporate office.
5. Support management team with employee relations, provide support and back up to center managers and all departments as needed.
6. Respond to membership issues and questions related to account and membership status and billing concerns.
7. Sending monthly and yearly expiration letters, statements, EFT returns and credit card expiration letters to members, and update member accounts accordingly.
8. Oversight of final payroll submittal to corporate office and distribution of bi-weekly payroll checks, including any corporate letters or memos.
9. Monitor mandatory employee requirements such as CPR renewal, employee yearly evaluation, and anniversary and birthday reminders to managers.
10. Daily POS cash reconciliation and deposits, balance and process petty cash and maintain change for service desk and café.
11. Accounts Payable (invoice receipt, coding & seeking approval for payment), as well as maintaining the center’s vendor accounts and handling of all vendor issues in coordination with the corporate office. Prepare and submit billing statements for rent and outside services.
12. Work Manager on Duty shifts as assigned.
13. Be proficient in all core business software as it relates to job duties and responsibilities.
14. The ability to be flexible and accommodating as it relates to center hours, work schedules and scheduling appointments for prospects and members.
15. Other duties as assigned.

Qualifications:

• High School diploma or GED required.
• Bachelor’s and/or Associates degree or equivalent from a two-year college preferred.
• Minimum 4 years of experience in a business/accounting environment preferred.CPR/AED certification required within 90 days of hire.
• Must possess excellent inter-personal and communication skills, and the ability to work with members in a positive, service based manner.
• Ability to multi-task and maintain a controlled and professional demeanor with a high level of organizational skills and efficiency.
• Proficient computer skills.
• Ability to exercise sound business judgement without supervision on human resources and administrative matters of significance.

We Improve Life By Delivering Excellence In Health, Fitness & Wellness Management.

Integrity * Excellence * Humanity * Passion * Creativity * Humility

Delnor Health & Fitness Center, 296 Randall Rd, Geneva, Illinois, United States of America