Administrative Accounting Assistant

PFC Controls; Town of Florida (NY); On-site; USD 30,000 - 34,000; Full time

Job summary

PFC Controls in the United States, a wholesale distributor of access controls and electronic security systems, seeks an Administrative / Accounting Assistant with hands-on Sage 50 US experience. You will handle daily office tasks and accounting functions using Sage 50 in a small business environment.

The role combines office administration with day-to-day bookkeeping, including AP/AR, invoicing, reconciliations and basic reporting.

Qualifications

• Hands-on experience with Sage 50 US / Peachtree Accounting.
• Bookkeeping, accounts payable and accounts receivable experience.
• Proficient in Excel, Word and Outlook.
• Strong attention to detail and accuracy.

Responsibilities

• Enter and maintain customer and vendor information in Sage 50.
• Prepare and process sales orders, purchase orders and invoices.
• Enter vendor bills and customer payments.
• Assist with Accounts Receivable and Accounts Payable.
• Review customer and vendor account balances.
• Assist with bank and credit-card reconciliations.
• Maintain accurate accounting and administrative records.
• Assist with inventory-related transactions and documentation.
• Prepare basic accounting and management reports.
• Maintain electronic and paper files.
• Assist customers, vendors and staff with administrative matters.
• Perform general office and administrative duties.

Skills

Sage 50 US

Peachtree Accounting

Accounts Payable

Accounts Receivable

Excel

Word

Outlook

Attention to detail

Organizational skills

Independent / multitask

Bilingual English/Spanish

Tools

Sage 50 US / Peachtree

QuickBooks (preferred)

Job description

Job Description

We are seeking an organized and dependable Administrative / Accounting Assistant with hands-on experience using Sage 50 US (formerly Peachtree Accounting).

This position combines general office administration with day-to-day accounting and bookkeeping responsibilities. The successful candidate must be comfortable working independently in Sage 50 and should have practical experience using the software in a business environment.

** Responsibilities include:**

• Enter and maintain customer and vendor information in Sage 50.
• Prepare and process sales orders, purchase orders and invoices.
• Enter vendor bills and customer payments.
• Assist with Accounts Receivable and Accounts Payable.
• Review customer and vendor account balances.
• Assist with bank and credit-card reconciliations.
• Maintain accurate accounting and administrative records.
• Assist with inventory-related transactions and documentation.
• Prepare basic accounting and management reports.
• Maintain electronic and paper files.
• Assist customers, vendors and other staff with administrative matters.
• Perform general office and administrative duties as required.
• ** Required qualifications:**
• Hands-on experience with Sage 50 US / Peachtree Accounting.
• Previous bookkeeping, accounting-assistant or administrative-accounting experience.
• Experience with Accounts Payable and Accounts Receivable.
• Good Microsoft Excel, Word and Outlook skills.
• Strong attention to detail and accuracy.
• Good organizational and communication skills.
• Ability to work independently and manage multiple priorities.

** Preferred qualifications:**

• Experience with inventory, purchasing and distribution businesses.
• Experience processing sales orders and purchase orders.
• Familiarity with shipping and import/export documentation.
• English/Spanish bilingual skills are a plus.
• Previous experience with QuickBooks is helpful but does not substitute for Sage 50 experience.

** IMPORTANT – SAGE 50 EXPERIENCE**

Applicants should have actual working experience with Sage 50/Peachtree. Sage 50 proficiency will be verified through a short practical exercise during the interview.

** Compensation:** $22–$25 per hour based on demonstrated Sage 50 and accounting experience.

Company Description

Wholesale distributor of access controls and electronic security systems. 30 years in business