Administrative & Accounting Assistant

Emmeloord B.v.; Boise (ID); On-site; USD 25,000 - 39,000; Part time

Benefits offered by this job

Flexible schedule

Autonomy and responsibility

Supportive team environment

Growth opportunities

Laptop and mobile phone provided

Job summary

Tolsma USA, part of an international organization, is seeking an Administrative & Accounting Assistant in Boise, Idaho. This part-time role (16-24 hours per week) offers flexible scheduling and autonomy within a small five-person team.

You will work closely with the COO and Accountant to ensure smooth financial processes and daily administrative operations, with opportunities for growth and development in the company.

Qualifications

• Minimum 2 years of experience in bookkeeping, accounting support, or office administration.
• Experience with accounting software and MS Office/Google Suite.
• Excel proficiency is a must.

Responsibilities

• Accounts Payable: process invoices, schedule and prepare vendor payments, reconcile bank transactions.
• Accounts Receivable: create sales invoices, send reminders, follow up on outstanding payments.
• Maintain accurate financial records and assist with month-end accounting.
• Manage incoming mail and provide general administrative support.
• Take ownership of tasks and contribute to operational improvements.

Tools

QuickBooks Online

Excel

MS Office

Google Suite

Job description

Do you love keeping everything organized from start to finish? Are you someone who enjoys coordinating, staying on top of the details, and making sure everything runs smoothly? Then you might be exactly who we're looking for!

We are looking for a reliable and self-driven Administrative & Accounting Assistant to join our small team of five professionals in Boise, Idaho. This part-time role (16-24 hours per week) offers flexible scheduling and the chance to make a real impact in a growing international company. Tolsma USA is part of an international organization, with its headquarters located in the Netherlands.

You’ll work closely with the COO and our Accountant, to keep financial process running smoothly, while supporting daily administrative operations.

Key Responsibilities

• Accounts Payable: Process incoming invoices, schedule and prepare payments to vendors, reconcile bank and credit card transactions.
• Accounts Receivable: Create sales invoices, send reminders and statements, follow up directly with customers on outstanding payments.
• Maintain accurate financial records and assist with month-end accounting.
• Manage incoming mail and provide general administrative support.
• Take ownership of assigned tasks, proactively resolve issues and contribute to operational improvements.

Minimum 2 years of experience in a similar role (bookkeeping, accounting support, or office administration).

Comfortable using accounting software and MS Office/Google Suite. Experience with QuickBooks Online is beneficial. Experience with Excel is a must.

Strong organizational skills, attention to detail, and ability to work independently with minimal supervision.

Professional communication skills - not afraid to pick up the phone.

Experience with Work in Progress (WIP) tracking/Project Administration is beneficial.

What do you get?

• Flexible schedule: 16-24 hours per week.
• A role with autonomy and responsibility.
• A supportive team environment and the opportunity to contribute directly to improving business operations.
• Opportunities to develop and grow within the company.
• Company-provided laptop and mobile phone.