Perfect Timing Personnel Services

Sausalito Liquor Co; San Rafael (CA); Hybrid; USD 27,000 - 35,000; Part time

Job summary

Local nonprofit in San Rafael is seeking a part-time Administrative Assistant to support a 10‑month project focused on accessibility, equity and quality healthcare. The position is on-site with a flexible hybrid schedule after training, 20 hours per week, starting ASAP and through June 2027.

The role involves coordinating with the Project Lead and team, handling intake documents, tracking measures and grants in eCW, and improving procedures. A positive, collaborative attitude is essential.

Qualifications

• Excellent organizational, calendar management and computer skills with Microsoft Excel, Word, PowerPoint, and Outlook.
• Ability to understand and communicate basic data and statistics through graphs.
• Excellent communication skills both verbal and written.
• Collaborative interpersonal skills and a can‑do attitude.
• Resourceful and creative; able to work with little supervision.
• Comfort operating in a fast-paced community environment with frequent interruptions.
• Adheres to HIPAA standards; uses discretion with sensitive patient data.
• Strong critical thinking, analytical and problem solving abilities.
• Ability to multi-task and maintain accurate records and logs.

Responsibilities

• Administrative support to the Project Coordinator and the Case Management team.
• Review and ensure completion of all participant intake documents.
• Track assigned measures, initiatives, and grants in the electronic health record system (eCW).
• Assist in developing solutions to correct gaps in procedures/practices.
• Attend any required meeting, training and webinar when Project Coordinator is unavailable.

Skills

Communication skills

Team collaboration

Critical thinking

Analytical abilities

Problem solving

Multi-tasking

Attention to detail

HIPAA awareness

Discretion with sensitive data

Tools

Microsoft Excel

Microsoft Word

PowerPoint

Outlook

Job description

Administrative Assistant – Part Time - Temporary – San Rafael - $26/hour
Local nonprofit is seeking a part time (20 hours/week) administrative assistant to provide turn key support for 10 month project focused on increasing accessibility, equity and support for quality healthcare. This role will work closely with the Project Lead and team to ensure seamless operations and a successful project outcome.
This is a great opportunity for someone looking to have a positive impact on the community.

• Location: On site in San Rafael, flexible hybrid schedule after training
• Start Date: ASAP
• Duration: through June 2027
• Schedule: Part time, 20 hours/week
• Background Check: Performed prior to starting

Part time Administrative Assistant Responsibilities:

• Administrative support to the Project Coordinator and the Case Management team
• Review and ensure completion of all participant intake documents
• Track assigned measures, initiatives, and grants in the electronic health record system (eCW)
• Assist in developing solutions to correct gaps in procedures/practices
• Attend any required meeting, training and webinar when Project Coordinator is unavailable

Part-time Administrative Assistant Qualifications:

• Excellent organizational, calendar management and computer skills: Microsoft Excel, Word, PowerPoint, and Outlook
• Ability to understand and communicate basic data and statistics through graphs
• Excellent communication skills both verbal and written
• Collaborative interpersonal skills and work style; “can do” attitude is a must
• Resourceful & creative; can work with little supervision
• Comfort operating in a fast paced, community environment with frequent interruptions
• Adheres HIPAA standards; uses discretion with sensitive patient data
• Must have strong critical thinking, analytical, and problem solving abilities
• Ability to multi task and maintain accurate records and logs